_{31st October, 2025}

About the Company:
Join a highly respected commercial property group located in the Inner Suburbs, known for strategic leadership, team collaboration, and delivering outstanding outcomes for clients across Melbourne. This business values initiative, client care, and professional development in a supportive, fast-paced environment.​

About the Role:

This Personal Assistant position supports a dynamic Managing Director, providing high-level administrative, organisational, and operational assistance in a commercial property setting. The role is vital for ensuring priorities are managed efficiently, business activities are well-coordinated, and communication flows seamlessly between the Director, internal teams, and key stakeholders.​

Key Responsibilities:

• Provide proactive calendar, email, and travel management for the Director
• Coordinate meetings, prepare agendas, and take detailed minutes
• Assist with business development and sales/leasing campaign support
• Prepare high-quality correspondence, reports, and marketing materials
• Liaise with staff, clients, and vendors, ensuring professional relationships
• Maintain and update company databases and digital platforms
• Support organisation of internal company events and staff functions
• Provide general administrative support across the business as needed​

About You:

• Minimum 3–5 years in a Personal or Executive Assistant role, ideally supporting senior management
• Outstanding organisation, multitasking, and time management skills
• Strong written and verbal communication abilities
• Professional, trustworthy, and able to handle confidential matters with discretion
• Self-motivated, proactive, and adaptable to changing priorities
• Tech-savvy – proficient in Microsoft Office; experience with Surga or Cirrus8 advantageous
• Experience in commercial property is desirable but not essential​

Benefits:

• Varied, engaging role with broad exposure to commercial property
• Collaborative and supportive team culture
• Modern office location, close to public transport
• Opportunities for professional development and growth

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you!   Click the apply now button to send your details through or call Sara on 0406 440 709 or Alysia on 0433 415 525 for a confidential conversation today!

www.spirerecruitment.au

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