_{22nd October, 2025}

A dynamic opportunity has become available for an experienced Executive Assistant to step into a hybrid role that combines high-level executive support, operational management, marketing coordination, and HR oversight – all within a fast-paced, successful real estate environment.

This is a hands-on, diverse role perfectly suited to someone who thrives on organisation, loves systems and processes, and takes pride in helping a business run smoothly from behind the scenes.

The Role:
Reporting directly to the Managing Director, you’ll take charge of:

• Executive support including diary management, email & travel coordination, meeting minutes, and confidential assistance
• Overseeing office operations and ensuring systems, technology, and processes are efficient and compliant
• Supporting business strategy execution and sales operations reporting
• Liaising with sales, property, and marketing teams to ensure smooth execution of campaigns
• Coordinating maintenance, trades, contracts, and settlement activity
• Assisting with marketing initiatives, brand collateral, and external agency coordination
• Overseeing onboarding, staff training, and performance review administration

About You:
You’re a confident operator with strong organisational ability and a proactive mindset. You naturally take ownership of your work and understand the fast-moving nature of the real estate industry.

To be successful, you’ll bring:

• Proven experience in an Executive Assistant or Operations role (real estate experience highly advantageous)
• Current Agent’s Representative Certificate (or Certificate IV in Property Services)
• Proficiency in Office 365, PropertyMe, and Zenu or similar CRM systems
• A keen eye for detail, excellent communication skills, and strong time management
• A reliable car and driver’s licence

Why You’ll Love This Role:

• Docklands-based office close to transport, cafes, and waterfront views
• Diverse, strategic scope across multiple areas of the business
• Join a modern and progressive agency with a supportive leadership team
• Opportunity to streamline systems, influence operations, and grow your career

If you’re an experienced Executive Assistant who loves bringing structure, process, and strategy to a high-performing real estate business, we’d love to hear from you.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you!   Click the apply now button to send your details through or call Sara on 0406 440 709 or Alysia on 0433 415 525 for a confidential conversation today!

www.spirerecruitment.au

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