_{30th April, 2025}

Training Administration Officer 
Ongoing Part Time
 
Our Region 
Ingham is uniquely positioned just over an hour north of Townsville and approximately three hours south of Cairns and is within the tropical paradise of the Hinchinbrook Shire. With Ingham at its centre, the region is surrounded by rugged mountain ranges, giant waterfalls, the Great Barrier Reef, wild beaches and tropical islands. It’s a place where breathtaking scenery, unique wildlife, world-class fishing experiences, delicious, locally sourced food, inspirational art and 60,000 years of culture are all weaved into one incredible story: The Hinchinbrook Way.  
  
Our Council  
Hinchinbrook Shire Council is proud to be one of the largest employers in the region, with a diverse team of around 200 people working across technical, administrative, operational, and senior management roles. We’re committed to creating a fair, flexible, and supportive workplace where our staff can thrive while enjoying the unique attractions and vibrant community life of Hinchinbrook. With benefits such as a nine-day fortnight for most roles, generous superannuation, and leave entitlements, we offer opportunities to grow your career while embracing the lifestyle you love. By joining us, you’ll be part of an organisation that values its people, promotes collaboration, and strives to make a lasting, positive impact on the Hinchinbrook community. 
  
What Council Offers: 

• 48-hour fortnight;  
• Up to 12.5% Superannuation employer contribution for contributing members; 
• 5 weeks annual leave (pro-rata for part-time) plus 17.5% annual leave loading; 
• 15 days paid sick/parental leave (pro-rata for part-time);
• Salary Packaging options; 
• Employee Assistance Program (EAP); 
• Accredited Mental Health First Aid Officers; 
• Annual Flu vaccinations + Skin Checks; and  
• Corporate Uniforms (annual allowance) and PPE supplied.

The Opportunity
As a Training Administration Officer, you will play a critical role in ensuring the smooth delivery and administration of learning and development activities across Council. You will be instrumental in supporting the development of a skilled, compliant, and capable workforce through the coordination of training programs, professional development opportunities, and Council’s trainee and apprentice programs. Working closely with internal teams and external providers, you will help ensure that training initiatives are well-organised, aligned with Council’s strategic objectives, and meet legislative and organisational requirements. This is a rewarding opportunity to contribute to the ongoing growth of Council’s people and culture in a supportive and collaborative environment. 
  
Key Responsibilities 

• Provide administrative support to the Human Resources Manager in coordinating the training lifecycle, including scheduling, budgeting assistance, and general implementation tasks; 
• Coordinate logistics for training sessions, workshops, and learning events, including scheduling, venue arrangements, materials, and participant communications;
• Maintain accurate training records and track employee progress to ensure compliance and measure the effectiveness of learning programs;
• Monitor the onboarding process in collaboration with the HR team and assist managers with onboarding activities as required;
• Oversee the implementation of the annual training calendar and assist in ensuring employee accreditations are current and compliant;
• Maintain up-to-date advertising and promotion of internal and external training and professional development opportunities;
• Assist in the preparation of training reports and analysis of training outcomes and return on investment;
• Coordinate and support Council’s trainee and apprentice programs, as well as student placements and work experience opportunities;
• Represent Council at industry events on occasion to support attraction and branding as an employer of choice; and
• Undertake other relevant duties as directed, consistent with skills, competencies, and the classification of the role.

Refer to the Position Description for a full list of responsibilities 
  
Our Ideal Candidate 
We are looking for a well-organised and proactive individual with strong communication skills and a keen interest in training and development. You will have experience in administration or training/Learning and Development coordination, with the ability to manage multiple tasks and work collaboratively across teams. A positive attitude, attention to detail, and a willingness to learn will see you succeed in this role. 
  
This role will have the opportunity to represent Council at industry events, such as career expos, which would occasionally require availability outside ordinary working hours.  We also understand that flexibility matters so whether you're seeking school hours as a working parent or looking for a role that fits around other commitments, we’re open to discussing what works best for you.  
  
Key Selection Criteria  
If our values resonate with you ‘Integrity, People Focused, Excellence and Sustainability’ and you possess the following qualifications and experience, read below about how to apply: 

Mandatory: 

• Qualifications in Learning and Development, Human Resources and/or 2 years' experience in a similar role with transferrable skills; 
• Ability to acquire a comprehensive understanding of the Australian Apprenticeship and Traineeship system; 
• Experience and ability to work independently and under broad direction to achieve identified objectives and outcomes;  
• Effective verbal and written communication ability to confidently engage and influence a range of audiences; 
• Strong organisational skills with keen attention to detail and the ability to self-manage multiple tasks in an ever-changing environment; 
• High level proficiency in Microsoft Office Suite; 
• Demonstrated ability to handle sensitive information with honesty and professionalism while maintaining confidentiality; 
• Current Queensland ‘C’ Class licence as you may be required to travel within the Shire to other Council sites.    

Desirable: 

• Previous experience in local government; 
• Experience using HRIS systems, preferably Technology One; and  
• Developing knowledge of employment legislation and industrial relations requirements. 

General Salary Information:
This position is classified as Level 2 under the Hinchinbrook Shire Council Local Government Officers (Stream A) Certified Agreement. 

The salary is $68,134 per annum (pro-rata) plus superannuation. $36.15 hourly rate. 

The Selection Process 
We welcome candidates to inform us of any adjustments they may need to ensure a supportive and inclusive recruitment experience and workplace environment. Hinchinbrook Shire Council is an equal opportunity employer, and we encourage Aboriginal and/or Torres Strait Islander people and disadvantaged job seekers to apply. 

Celebrating the rich diversity of our community, we are dedicated to attracting and employing people who reflect the community we serve. We value and respect the unique contributions of our employees and are committed to fostering an inclusive and safe workplace where everyone is supported to reach their full potential. 

Please note that only individuals with the right to work in Australia are eligible to apply. As part of the recruitment process, the preferred candidate will need to undertake a National Police Check and pre-employment medical assessments, which may include drug and alcohol testing, to confirm their ability to meet the role's inherent requirements. 

How to Apply  
To apply, submit your application online by clicking 'Apply For Job' and follow the steps. Please provide: 

1. A current resume; and
2. A cover letter addressing the “Our Ideal Candidate” section (max. 2 pages). 

Applications close on ‘Thursday 15 May 2025, at 5:00pm AEST’ 

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed either when a successful applicant is identified or on the application close date, whichever is sooner. 
 
For More Information: 
Thank you for your consideration and interest in this position. For a confidential discussion, contact Jodi Spencer, Human Resources Manager on (07) 4776 4613

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