_{28th July, 2025}

We’re looking for an enthusiastic Board Administrator to support our busy Company Secretary and Assistant Company Secretary. The successful candidate will have a strong administrative or compliance background (preferably in financial services), a keen eye for detail, initiative and a passion for good governance. Someone who is proactive and strives to provide consistently excellent service to stakeholders. This is a fantastic opportunity for someone who is keen to learn and get exposure to a Company Secretary role and the Corporate Governance area.

Duties include:

• Support the Company Secretary (CS) in administering the company secretariat.
• Assist with entity management and meeting APRA, ASIC, ACNC and ASX obligations.
• Maintain currency of company records as well as information on Diligent and the Governance intranet page.
• Co-ordinate and distribute Board and committee papers.
• Take minutes at Board and Committee meetings and follow-up on action items.
• Maintain statutory registers.
• Arrange room setup, functions and organise catering logistics.
• Completing any other tasks or duties to a high standard as reasonably required.
• Participate in corporate projects from a governance perspective.

What you'll need to succeed:

• At least 2 years’ experience in a similar role or role with similar complexity (preferably within financial services and ASX listed company).
• Experience using Diligent is preferred or proficiency using other electronic board portals
• The ability to work effectively, assuming responsibility for delivering high-quality work whilst managing competing demands and deadlines.
• Lots of enthusiasm, creativity and a “can do” attitude.
• Excellent written and verbal communication skills with high attention to detail
• Excellent time management and organisational skills, with the ability to manage and meet a multitude of regulatory and other deadlines.
• Ability to thrive in a fast-paced environment.
• Excellent attention to detail, with strong problem solving skills.
• Ability to work autonomously and in a team.
• Advanced skills across the Microsoft Office Suite.

What we can offer you:

• Bonus and incentive schemes
• Employee share purchase scheme
• Generous Paid Parental Leave
• Group Salary Continuance Insurance
• Discounted health insurance
• Discounted tax and estate planning services
• Employee Assistance Program
• Modern office with end of trip facilities in CBD
• Learning and Development opportunities.

If this sounds like the job for you, please apply!

About us - Trusted since 1888

Equity Trustees was established in 1888 and is now one of Australia's largest specialist trustee companies. We help our clients grow, manage and protect their wealth now and for future generations. As a trustee company, we are responsible for always acting in our client's best interests, ensuring they feel safe, valued, and cared for.

We are committed to providing a workplace that is flexible, rewarding, and supportive of individual development. Just as you will help us grow our business, we will help you grow in your career.

Equity Trustees is over 145 years strong - and growing. Apply now to be part of a successful contemporary trustee company!

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