Project Officer | Jobs at mbc Recruitment

_{13th June, 2025}

Position: Project Officer
Start / Likely Duration: Anticipated dates from June to October 2025
Salary: $56.60 per hour (including casual loading) plus superannuation
Location: Leichardt NSW

Overview

This is a fantastic short-term contract role where you’ll be right at the centre of operations, working closely with key stakeholders to deliver timely and professional project and administrative support.

Primary Purpose of the Position

We are seeking a proactive and highly organised individual to join a dynamic team as a Project Officer. In this role, you will provide project, policy, research, and administrative support and advice to the Mayor, Councillors, and the Governance & Risk team. This includes managing Councillor Requests from start to completion, coordinating reimbursements, and ensuring the smooth flow of communication between internal teams and the community.

Key Accountabilities/Responsibilities:

Ensure Councillor services such as mail and information requirements are attended to including searching for Council Resolutions
Monitor Councillor inbox for requests and register requests in appropriate electronic document management system
Track and manage Councillor Requests to ensure requests are responded to within 10 working days
Liaise with Council staff to provide responses to request and track request in ECM Dataworks
Create monthly reports of Councillor Requests
Coordinate reimbursement of expenses and coordinate facilities in accordance with the Councillor Expenses and Facilities Policy
Prepare and manage correspondence on behalf of Councillors
Support the Civic and Executive Support Manager as required
Assist in the effective delivery of administrative and research support services and projects for the Mayor and Councillors and ensure that all communication externally and internally is maintained and recorded in the appropriate way with a high level of customer service
Work as part of the Team supporting the Mayor and Councillors
Any other duties required to support the Civic and Executive Support group

Desirable Criteria

Experience in Local Government administration
Experience registering documents in ECM Dataworks

Essential Criteria

Strong research and analytical skills
Judgement and capacity to think strategically and develop creative solutions across a diverse range of Council issues and operations
Excellent skills in using computer applications and the ability to adopt new technology
Well-developed organisational and problem-solving skills with a capacity to undertake research
Excellent written and verbal communication skills with strong interpersonal, liaison and negotiation abilities including the ability to build and maintain respectful relationships with staff at all levels and with external entities
Ability to prioritise work, work under pressure and meet strict deadlines
Demonstrated ability to deal with information with high sensitivity and confidentiality
Understanding of local government functions, issues and local government political structure
Strong customer focus with the ability to respectfully handle enquiries and resolve or refer complaints

Appointments are subject to the following checks/ clearances:

Reference checks
National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
Rights to Work in Australia
All candidates are required to be fully COVID-19 vaccinated to apply for this role

When applying for this role, please include a Word version of your resume (not PDF). Please note that only Australian based applicants will be considered for this role.

By applying for this position, you give MBC Recruitment the sole Right to Represent you for the position of Job Ref 1035729 – Project Officer. Your details may be provided to the Client to progress your application.

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