We're partnering confidentially with a fast-growing frontier AI company to find an exceptional Executive Business Partner.
Executive Business Partner to the VP, Policy
Frontier AI Company
Palo Alto, CA (On-site) | $160,000 – $200,000
The opportunity
Some roles keep a calendar running. This one keeps an engineering organization moving.
Our client is building some of the most ambitious technology in AI, with engineering and research teams across the U.S. and Europe. Their VP of Engineering leads a fast-scaling technical organization and works closely with research, product, infrastructure, the executive team, and the board. They need a true partner beside them.
This isn't a traditional assistant role. It's a high-trust seat for someone who knows how engineering organizations run, sees around corners, takes on hard problems without being asked, and finds satisfaction in making a technical leader and their team work better. You'll have a front-row seat to
building frontier AI at a defining moment, and your influence will reach well beyond one calendar.
What you'll own
• The VP's time and focus. You'll manage a demanding calendar, travel, and logistics across multiple time zones, protecting focus time while balancing 1:1s, technical reviews, executive meetings, and board commitments.
• Engineering operating rhythm. You'll run the cadence that keeps a growing engineering org aligned: staff meetings, roadmap and planning reviews, all-hands, and leadership syncs, including agendas, pre-reads, and follow-ups.
• Hiring and scaling. You'll partner with recruiting to keep the VP's interview pipeline moving, coordinate senior technical candidates, and support headcount and org planning as the team grows.
• Meeting readiness. You'll make sure the VP walks into every important meeting with the right people, context, and materials already in place.
• Moments that matter. You'll run engineering offsites, hackathons, team events, and executive dinners end to end, so nothing is left to chance.
• Follow-through. You'll track commitments and action items across engineering, research, and product, and make sure priority work gets done.
• Ambiguous problems. You'll take on special projects where the path isn't defined, work out what needs to happen, and then make it happen.
• Ways of working. You'll keep looking for ways to make the VP's workflow, and the wider engineering organization, faster, simpler, and sharper.
You might be the one if...
• You have 8+ years in executive support or executive operations, including direct partnership with a CTO, VP of Engineering, or technical founder.
• You have a background in government affairs, government relations, or public policy, whether supporting a policy or government affairs leader or working in the field yourself, and you're comfortable working alongside policymakers, regulators, and Hill or agency staff.
• You've done your best work in high-growth tech companies, ideally in AI, infrastructure, developer tools, or deep tech.
• You understand how engineering teams operate, from planning cycles and launches to technical hiring and on-call realities, and you're fluent in the tools they use.
• Details don't slip past you, and your follow-through is the kind people rely on without thinking about it.
• You write and speak clearly, and you're as comfortable with engineers and researchers as you are with executives and board members.
• People trust you with sensitive information, from org changes to unreleased work, because your judgment and discretion are beyond question.
• When you spot a problem, you solve it rather than asking whose job it is.
• Ambiguity energizes you. You move quickly and build lightweight processes where none exist.
• You're curious about AI and what it can do, and you already use AI tools to work faster and smarter.
• You're low-ego, high-impact, and you'd rather see the team win than take credit. Why this role stands out
• Proximity to the frontier. You'll work inside the engineering organization of a company building the future of AI.
• Real ownership. You'll be trusted as a strategic partner, not treated as a support function.
• Outsized impact. You'll help shape how a world-class engineering team operates as it scales.
• Competitive compensation. The base salary range is $160K–$200K, with more to discuss in confidence.