_{17th April, 2026}

Position Summary:
We are seeking a detail-oriented Administrative Coordinator to support daily operations, project coordination, and office administration. This role plays a key part in maintaining accurate records, supporting project teams, and ensuring smooth communication between the field, office, and corporate team.

Job Description:

• Answer multi-line phones and manage incoming/outgoing mail and email communication.
• Maintain consistent communication with the Corporate Office.
• Report payments to Project Managers and Sales staff and assist with collection efforts.
• Track employee per diem receipts, reconcile with statements, and submit to Corporate.
• Manage parts orders, returns, and Return Merchandise Agreements (RMAs).
• Order and process permits as needed for projects.
• Organize and maintain job schedules and related project information in Laserfiche.
• Enter data into Laserfiche and keep all records up to date.
• Maintain accurate records for contracts, vehicles, and employee documentation.
• Prepare and send Preventative Maintenance Agreements (PMAs), warranty letters, closeout documents, and other contract-related materials.
• Create and maintain documentation for contracts, change orders, PMAs, and client/internal correspondence.
• File and organize miscellaneous documents as needed.

Qualifications:

• High school diploma or equivalent required
• Experience in the construction industry preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficient in Microsoft Office and general computer systems
• Strong communication and customer service skills

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