_{20th March, 2026}

Lead Information 

Job Title – Part Time Administrator
Site location - Mold 
Responsible to - Sales Manager

Purpose of the role - To undertake all administrative tasks to support the operation by processing large volume of newly instructed property sales, promptly and accurately, ensuring compliance with legislation


Client brief – Our client is a long standing estate agency with multiple branches providing excellent service for buyers and sellers using years of knowledge and practices from experienced sales negotiators to maintain a fantastic reputation in the sector.

KEY INFORMATION

Reason for vacancy - Continued growth
Contract - Permanent
Basic pay - £10.76ph  
Shifts – Wednesday 1pm - 5.30pm, Thursday 9am - 5.30pm amd Friday 9am – 5.30pm
Holidays - 20 days plus public holidays


RESPONSIBILITIES

The role – As a Part Time Administrator your responsibilities will include.
  

• Check IVC form completed by Valuer for AML/ask to complete. 
• Land Registry check - tenure & title documents
• Check EPC available/Commission with John Fairclough
• Prepare Agency Agreement
• Forward Sales Particulars to Vendor once approved by Valuer (photos & floorplan) with Agency Agreement within 24 hours of instruction
• Contact Vendors for pack within 48 hours of sending for approval if not received
• Put property on market when completed documentation received (as detailed in process checklist)
• Order Sale Board
• Ensure any outstanding EPC's are available within 28 days of marketing commencement
• General Administration
• Price change processes completed on day instructed to amend
• Production of Board meeting minutes
• Prepare newly instructed properties for marketing in accordance with the defined processes ensuring compliance with all current regulatory and legislative requirements and company policies, including Data Protection, Anti Money Laundering
• Registering and completing checks on new clients
• Production of Board meeting minutes
• General filing and archiving
• Prepare general correspondence as required
• Answer phone lines when required
• Keeping all records updated and compliant with current legislation including data protection, money laundering and industry regulations

  
Key Skills Required - The ideal candidate must have the following attributes 

• Excellent MS-office skills in particular Word
• Knowledge of Alto software an advantage
• Self-motivated
• Well-organised
• Accurate typing
• Attention to detail
• Good communication skills
• Good interpersonal skills and a pleasant attitude
• Ability to work under pressure when work load demands
• Good time management and the ability to prioritise

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