_{30th March, 2026}

Join Our Team as an Office Administration Officer!

As an Office Administration Officer, you will play a crucial role in ensuring the smooth and efficient operation of Asters’ head office. This position provides essential administrative support, manages communications, coordinates office facilities, and maintains accurate data records, enabling staff and management to focus on delivering outstanding care to the community.

This is a full-time, 6-month fixed-term contract based at our head office in the vibrant beachside suburb of Miami. Flexibility to work between 7:00am - 6:00pm is required, with hours scheduled to align with the business’s needs.
  
Key Responsibilities:

Your responsibilities will include, but are not limited to:

General Administration

• Answer and direct incoming phone calls courteously and efficiently.
• Respond to email inquiries promptly and professionally.
• Perform accurate data entry and maintain electronic and physical records.
• Assist with scheduling meetings, appointments, and other administrative tasks.
• Assist with minute taking in staff meetings.
• Process staff leave and timesheets
• Maintain a professional and welcoming office atmosphere for staff, clients, and visitors.  

Office Facilities & Stock Management

• Liaise with property managers, contractors, and suppliers to coordinate office maintenance and repairs.
• Ensure the office kitchen and communal areas are clean, tidy, and well stocked.
• Manage office supplies inventory, monitor stock levels, and place orders as needed.
• Manage nursing supply orders, monitor stock levels, and coordinate procurement and delivery as required.

People & Culture Support

• Support the recruitment process including data entry, filing, candidate screening, and interview bookings.
• Coordinate the new starter onboarding process, equipment preparation, and pre-employment document checks.
• Maintain and update staff employment files with accuracy and confidentiality.
• Facilitate induction days for new starters.  

Social Media Coordination

• Assist in creating, scheduling, and publishing content across Aster’s social media platforms (Facebook, Instagram, LinkedIn).
• Monitor social media channels, respond to comments and messages in a timely and professional manner.
• Collaborate with the team to develop engaging content that reflects Aster’s values and brand.
• Support the coordination of internal and external communications to promote company culture and news.

About Aster Home Care: 
At Aster Home Care, we're more than just a healthcare provider – we're a tightly-knit family who are run by nurses, for nurses. Specialising in community nursing, we pride ourselves on delivering exceptional 24/7 care to our clients from the comfort of their own homes. 

About You: 
You are someone who takes pride in being the backbone of an office — the person who quietly keeps everything running smoothly so the team can focus on what matters most. Your natural attention to detail, reliability, and friendly approach make you a trusted point of contact for colleagues, clients, and external partners alike. You enjoy juggling a variety of tasks, from coordinating schedules to managing supplies, and you do so with a positive attitude and a solutions-focused mindset.

You understand that your role is vital in creating a welcoming and efficient workplace where everyone feels supported. Adaptable and organised, you’re comfortable working within a flexible schedule and are always ready to pitch in wherever needed. Most importantly, you’re motivated by being part of a team dedicated to making a real difference in the community through compassionate care.

What we are looking for:  

• Strong verbal and written communication skills.
• Excellent organisational and multitasking abilities.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and data management systems.
• Ability to work independently with minimal supervision and collaboratively within a team.
• Customer service orientation with a professional and friendly demeanor.
• Attention to detail and commitment to accuracy in data handling.
• Problem-solving skills and the ability to liaise effectively with external contractors and internal stakeholders

Applications will be reviewed as they are received, and the advertisement may close early if the position is filled.

Please contact us if you have any questions about this role: 
Tel: 1300 225 886
Email: ea@asterhomecare.com.au

Apply today and join a team that’s dedicated to making a difference in the community.

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