_{30th April, 2026}

The Role

We’re looking for a full-time Admin Assistant to support building approvals from enquiry through to completion. You’ll be the key point of contact keeping communication clear and the process on track with councils, clients, and other stakeholders.

This is an autonomous role, so you’ll often be working independently. You’ll need to be self-motivated, organised and confident managing your own workflow.

What you’ll be doing

• Liaising with council stakeholders and local businesses/clients to progress approvals
• Tracking applications and following the building approvals process end-to-end
• Preparing and managing documentation, forms, and supporting information
• Coordinating updates, requests for information, and key deadlines
• Keeping records tidy and ensuring nothing falls through the cracks
• Providing a professional, friendly experience for everyone involved

What we’re looking for

• Strong admin experience (construction/property/approvals experience is highly regarded)
• Confident communicator—comfortable dealing with councils and a range of stakeholders
• Excellent organisation, follow-up, and attention to detail
• Self-motivated and able to work autonomously (you’ll be “the go-to” admin person)
• Calm, practical approach and a friendly manner

Bonus points if you have

• Experience using building certification / approvals software systems
• Familiarity with building terminology, plans, or compliance documentation

Why you’ll like it here

• Rewarding work - you’ll get the satisfaction of progressing projects through to the end
• Stable, long-standing business (20+ years) with a local reputation
• Small team, family feel, straightforward communication and trust
• A role where your organisation and follow-through genuinely matter

Apply / Enquire
To apply, click on “Apply” and upload your resume and a short note about your experience.
For a confidential conversation, please contact Kim Murrells via kim@totalhrm.com.au or on 1800 868 254.
Applications close Friday May 29th, however, we may appoint earlier.

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