12th August, 2026
Our client in Buffalo, NY, is looking for an Accounts Receivable Specialist to join their team!
This is an on-site/full-time/permanent position
Salary range based on experience: Up to $58K
We are seeking a full-time Billing Coordinator who brings accuracy, reliability, and strong follow-through to billing, invoicing, and accounts receivable. If you take pride in a clean, well-managed billing cycle and never let a collection slip, this role is for you. You will own the full billing cycle - invoicing, accounts receivable, collections, and payment processing. As the billing system owner, you will generate and issue invoices, monitor AR aging, drive collections, and ensure all payments are posted and deposited accurately.
Responsibilities
- Manage the monthly billing cycle end to end.
- Maintain billing profiles, templates, rates, and system configuration.
- Monitor AR aging and lead proactive collections on past-due accounts.
- Process and post all client payments; prepare and complete bank deposits.
- Reconcile billing and payment records with financial records.
- Report billing and AR updates during weekly CFO team calls.
- Respond promptly to billing and AR information requests; flag discrepancies.
- Maintain organized billing and payment documentation for audit readiness.
- Track and report billing and AR metrics; escalate aging or collection issues.
- Support budgeting and audit processes with schedules and documentation.
Qualifications - 2+ years of billing, AR, or bookkeeping experience; legal or professional services preferred.
- Experience with a legal billing/practice management system required.
- Proficiency in Excel; QuickBooks experience a plus.
- Confident leading collections conversations with professionalism.
- Strong attention to detail and accuracy in billing and payment records.
- Comfortable working with outside financial professionals.
- Excellent organization, time management, and communication skills.
- Trustworthy with sensitive financial and client information.
Applicants must be authorized to work in the U.S.
We are an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.
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