09th October, 2025
Our client in Buffalo, NY, is looking for an Administrative Coordinator to join their team!
This is an on-site/full-time/direct-hire position
Salary based on experience: Up to $55k
We are currently seeking a proactive, organized, and customer-focused Education and Professional Services Coordinator to support our growing network of clinicians, educational programs, and product training initiatives.
Essential Functions:
- Facilitate relationships with customers to help with administrative logistics for the departments of Education and Professional Services.
- Assist in communications and follow up with continuum institutions, including universities, Key Opinion Leaders, and activities sponsored by our client
- Assist in coordinating product, literature, and equipment support for customers as it relates to departmental initiatives.
- Assist with departmental budget monitoring and the filing process.
- Coordinate guest visits to include travel arrangements, confirmation of schedules, meals, etc.
- Assist with the development, support, and coordination of special events on and off-site.
- Facilitate communication within the department from the Director of Education and Professional Services during their absence.
- Assist department staff with specialized projects, such as integrated communications, mailings, and support staff as needed.
- Manage daily general travel schedule for Director of Professional Services, including booking meetings, completion of expense reports, confirmation of speaking engagements, and communication with outside sponsoring organizations.
- Provide administrative support to the Vice President-Technology as needed in the absence of the primary support staff.
Expected Impact: - Improve the execution efficiency of educational initiatives, significantly increasing the impact on customer relationships and business initiatives.
- Enhance compliance of departmental activities per the company's quality system.
Your Qualifications: - Bachelor's degree in communications, business, or other related field required.
- Three to five years of customer relations or executive support experience desired.
- Excellent communication, interpersonal, and phone skills needed.
- Strong practical knowledge of MS Word, Excel,and PowerPoint required.
- Proven ability to multitask and provide attention to detail.
Applicants must be authorized to work in the U.S.
We are an equal-opportunity employer. We do not discriminate in hiring or employment against any individual based on race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.
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