03rd October, 2025
Our client in Buffalo, NY, is looking for an Executive Administrative Assistant to join their team!
This is an on-site/full-time/direct-hire position
Hourly based on experience: Starting at $24/HR
We are seeking a motivated and detail-oriented Executive Administrative Assistant to join a dynamic and collaborative team in the dental industry. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism, and attention to detail.
Essential Functions:
- Provide support to the executive team and office services
- Manage multiple assignments and special projects
- Coordinate and manage daily schedules and appointments, schedule meetings, and calendar appointments, including video conferencing
- Process invoices, purchase orders, and expense reports
- Create, edit, and proof presentations, mailings, and meeting minutes
- Manage spreadsheets and database information
- Prepare correspondence, proofread, distribute mail, and manage paper and electronic filing systems
- Order and maintain supply inventory
- Coordinate and manage lunch meeting
- Answer, screen, and place phone calls
- Coordinate executive and visitor travel arrangements
- Act with discretion, confidentiality, and sensitivity to the impact and image of the organization
Your Qualifications: - Associate or bachelor's degree preferred
- Minimum of five years' executive support experience required
- Ability to multitask, provide attention to detail, take direction, and have flexibility in working with others
- Notary or willingness to become certified
- Excellent verbal and written communication skills as well as strong presentation skills.
- Strong interpersonal, time management, organizational, and attention to detail skills.
- Proven ability to work both independently and in a team setting and to follow specific work instructions and procedures.
- Strong computer skills in MS Office.
Applicants must be authorized to work in the U.S.
We are an equal-opportunity employer. We do not discriminate in hiring or employment against any individual based on race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.
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