_{23rd September, 2025}

About the firm
Our client is a boutique law firm specialising in planning, environment and construction law. 
  
About the role 
This is a full time permanent position based in the office 5 days a week.  
  
As the first point of contact for many of their clients, you'll play a key role in fostering strong relationships and delivering exceptional customer service.  
  
Each day is never the same! This mixed reception / secretarial position offers plenty of variety for you to enjoy. 
  
You will be responsible for: 
  
Reception duties 

• Greeting and welcoming clients and visitors with professionalism and a friendly demeanour. 
• Answering, screening, and transferring incoming phone calls, providing accurate information, and taking messages when necessary. 
• Scheduling appointments, meetings, and conferences, and coordinating meeting rooms usage. 
• Monitor meeting room calendars and follow up regarding catering and room set up requirements from meeting organisers. 
• Ensure that all meeting rooms and events are set up in a timely manner as requested. 
• Maintain stock levels of Reception kitchen supplies. 

Secretarial duties 

• Preparing cost agreements. 
• Drafting letters. 
• Diary and calendar management. 
• Assisting with accounts and processing bills. 
• Printing, filing and scanning documents and other general secretarial duties. 

About you 

• At least 2 years' experience as a legal secretary or legal receptionist. 
• Excellent interpersonal and communication skills (written and verbal). 
• Exceptional customer service mindset and interpersonal skill. 
• Ability to handle heavy telephone traffic and multitask while maintaining a professional demeanour. 
• Proficient computer skills, including knowledge of Microsoft Office Suite including Teams, Word and Excel. 
• Ability to work independently and proactively, managing competing priorities efficiently. 

If you are interested in applying for this position or want to hear more, please do not hesitate to reach out to Danielle on 02 9233 5855 / danielle@moser.com.au. 
  
We look forward to hearing from you! 
  

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