_{21st September, 2026}

ACCOUNTS RECEIVABLE COORDINATOR | ACTIVE x BUSINESS FITNESS

We’re back with our long time pals at Active | Business Fitness, and this time? We’ve got a pretty rare little opportunity for an experienced Accounts Receivable human who loves having everything sorted, squared away and running as it should.

The kind of person who spots when a number doesn’t look right, checks the detail before hitting send and gets a weird little kick out of knowing everything is accurate and exactly where it needs to be.

Because while the title says Accounts Receivable, there’s a little more to this one. An order lands, the invoice goes out, the systems line up, Implementation has what they need and the client gets moving. You’re the human making sure that whole little chain works beautifully.

Alongside that? You’ll own the AR piece across invoicing, billing, payments, subscriptions and reconciliations, with a little client and team love sprinkled in.
So if you know your stuff and fancy sinking your teeth into this one inside a brilliant Australian SaaS biz with a flexible 30 hour week, keep on reading…

SO… WHO ARE ACTIVE | BUSINESS FITNESS?

Active | Business Fitness has been helping accounting firms work smarter for more than 30 years, building tech that takes some of the complexity out of running a modern accounting practice. Their flagship SaaS platform, Active, brings together workflows, compliance, workpapers, CRM and practice management for accounting firms across Australia and the UK.

We’ve worked closely with this crew for a long time now, and there’s plenty to love. They’re fully remote, wonderfully down to earth and big on giving good humans the trust and autonomy to do great work. Established enough to have the processes and support around you, but still plenty of room to shape things and make them even better.

THE GIG

As Accounts Receivable Coordinator, you’ll sit across Accounts, Sales, Client Services and Implementation, owning the billing and order processing piece that connects them all.

New client order lands? You’ll check the detail, raise the invoice and hand everything cleanly across to Implementation. Licence change? You’ll make sure the billing, subscription and account details line up. Something looks off? You’ll dig in, figure out why and get it sorted.

You’ll cover all the AR staples. Invoicing, credit notes, payment allocation, reconciliations, aged debtors and follow-up when needed. You’ll also be the go to for client billing and payment queries, making sure issues get sorted properly and accounts stay nice and tidy.

But this isn’t a hardcore collections gig. Most customers are already on direct debit, so you’re more likely to be sorting the odd failed payment than spending your days chasing debtors.

The biggies? Speed and accuracy. The processes are there, but there’s plenty of room to spot what could work better and make smart improvements that keep things slick and consistent along the way. Do it well and you’re keeping cash flow healthy, clients happy and a pretty important part of the business humming.

YOUR DAY WILL LOOK A LIL’ LIKE THIS…

• Process new client orders, licence changes and account updates, making sure the detail is bang on from the get go.
• Raise invoices and credit notes across Xero + Dynamics, keeping billing, subscription and client details aligned across systems.
• Process and reconcile payments, receipts and client accounts, digging into anything that doesn’t quite stack up.
• Keep on top of aged debtors and follow up overdue or failed payments when needed.
• Work closely with Accounts, Sales, Client Services and Implementation to keep new orders, handovers and onboarding moving smoothly.
• Own client billing and account queries when they pop up, getting to the bottom of issues and keeping everyone in the loop.
• Support month end and year end finance processes, reconciliations and debtor reporting.
• Keep evolving the workflow, finding smarter, smoother ways to keep AR working cohesively right across the business.

AND YOU?

You know your way around AR. You’re organised, detail obsessed and great with systems, with enough curiosity to dig a little deeper rather than just ticking the box and moving on.

You’ve got a bit of people love too. You’re comfortable chatting with clients when needed, work beautifully with the teams around you and care about getting things right for everyone involved. But make no mistake, this is your space and you bloody like it.

You’re happiest with trust, autonomy and the freedom to get on with things. You take real pride in owning your patch, making it hum and being the person everyone knows has it handled. AR is your space, and you’re pretty happy for it to stay that way.

THE GOOD STUFF YOU’LL BRING

• Solid end to end Accounts Receivable, bookkeeping, finance admin or similar experience.
• Confidence across invoicing, credit notes, payments, reconciliations, aged debtors and credit control.
• A cracking eye for detail, tidy organisation and confidence keeping client and billing data accurate across different systems.
• A natural knack for problem solving, with the judgement to dig into discrepancies and figure out the why before jumping to a fix.
• Confidence owning your patch, spotting where established processes could work better and making them simpler, smoother and more efficient.
• Clear, comfortable communication with clients and teams right across the business.
• Xero experience would be very handy, with Dynamics, GoCardless, Fat Zebra or similar platforms a lovely bonus.
• SaaS, subscriptions or recurring revenue experience? Lovely, but not a dealbreaker.

THE REALLY GOOD BIT?

The flexibility on this one is very real.

Maybe school hours work beautifully for your life. Maybe you’re an experienced AR human who simply wants a little more of your week back. Either way, Active | Business Fitness isn’t trying to squeeze a full time job into fewer hours. This role is properly designed around 30 hours a week.

And because the team is fully remote across Australia? No commute quietly stealing those hours back either.

You’ll have plenty of trust and autonomy, good humans around you and a proper chance to own this patch and keep making it better.

If you’re reading this thinking, “Yep… give me the detail, give me the ownership and let me get stuck in”… we should probably talk.

Hit APPLY or Fynd us here:

adam@fyndco.com.au
shannon@fyndco.com.au

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