_{23rd May, 2025}

Senior Executive Assistant #1027433
Job Description:
Duties:
Job Summary:

• Independently performs a variety of advanced, diversified, and confidential secretarial and administrative duties for a Tier Level executive which requires broad and comprehensive experience, skill, and knowledge of organization policies and practices. 
• Ensures requests for action or information are relayed to appropriate Executive Leadership Team member for prompt resolution. Screens telephone calls and visitors, and resolves inquiries.
• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements.

Skills:
Required Skills & Experience:

• Approximately five (5) years of progressively more responsible secretarial experience, with at least two (2) years as a secretary to a senior level manager in order to acquire an advanced level of secretarial skills and overall knowledge of office procedures and protocols required at the senior management level.
• Ability to type documents with speed and accuracy and compose business correspondence.
• Basic mathematical skills necessary to work with statistical information and budgets.
• Advanced knowledge of personal computers and software including windows, word processing, spreadsheet, and graphics applications necessary to prepare complex professional documents, presentations, and reports.
• Ability to proof read for typographical and grammatical errors, and independently edits documents to ensure a professional, error free work product.
• Substantial interpersonal and communication skills necessary in order to effectively interact and mediate issues when dealing with a wide variety of individuals in the completion of the above tasks.
• Ability to handle multiple concurrent assignments.
• High level of discretion and confidentiality required.
• Ability to concentrate and pay close attention to detail up to fifty percent of work time.

 
Required Education:

• High School Diploma/G.E.D.

 
Preferred Education:

• Associates’ Degree in business or a secretarial field from a business school or college is preferred.

 
Education & Certification (Preferred):

• High School Diploma required
• Project Management Certification preferred

 
Experience Required:

• 5–7 years of experience as an Executive Assistant
• Prior experience supporting top-level executives in a large organization
• Experience in high-paced, collaborative corporate environments
• Background in academic or executive-level administrative support
• Comfortable interacting with C-level executives (e.g., CEO, COO)

 
Key Responsibilities:

• Manage calendars for multiple executives
• Schedule meetings and coordinate with other Executive Assistants
• Set up meetings on behalf of managers and ensure agendas are prepared
• Support meeting prep, including presentation creation in PowerPoint
• Track and report data using Excel and Word
• Maintain high levels of organization and multitasking in a fast-paced environment
• Act as a self-starter, proactively addressing scheduling needs and follow-ups

 
Tools & Systems Proficiency:

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Microsoft Teams

 
Culture Fit:

• Friendly, helpful, and collaborative
• High attention to detail and ability to multitask
• Strong organizational skills and follow-through
• Ability to adapt to changing priorities and meet tight deadlines

 
Growth Opportunities:

• Learn and grow within a dynamic organization
• Direct exposure to executive leadership
• Potential to support CEO or COO

 
 
Additional Info:
 
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is financially strong, privately held company that is 100% consultant and client focused.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
Follow us on Twitter: https://twitter.com/fasttekglobal
Follow us on Instagram: https://www.instagram.com/fasttekglobal
Find us on LinkedIn: https://www.linkedin.com/company/fasttek
You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
 
 

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