_{08th October, 2025}

Facilities Administrator 
£26,000 – £30,000
Manchester

I’m working with a leading facilities management company who are looking for a Facilities Administrator to join their office-based Helpdesk team in Manchester.

You’ll be part of a friendly and supportive team of four, reporting to the Lead Support, and will play a key role in managing reactive and quoted works across a busy facilities account. This is an excellent opportunity for someone with strong organisational and communication skills who enjoys working in a fast-paced environment.

Key Responsibilities:

• Log and manage reactive maintenance tasks through the CAFM/helpdesk system
• Raise and track purchase orders, quotes, and invoices
• Coordinate quoted works and ensure timely completion of tasks
• Liaise with engineers, suppliers, and subcontractors to schedule and monitor progress
• Maintain accurate records and assist with contract administration and reporting
• Support the Lead Support and wider helpdesk team as required

Requirements:

• Previous experience in a Facilities, Maintenance, or Building Services administration role
• Excellent organisational skills and attention to detail
• Confident communicator with a proactive approach
• Experience using CAFM systems (Concept, Planon, Maximo, etc.) desirable
• Strong IT skills, particularly in Microsoft Office

Benefits:

• Salary: £26,000 – £30,000 per annum
• Working hours: Monday to Friday, 8:00 AM – 5:00 PM
• 25 days annual leave plus bank holidays
• 2 additional volunteering days
• Pension scheme and career development opportunities
• Supportive and collaborative team environment

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