_{18th June, 2026}

[Job ID: 1635842]

Job Summary:
We are seeking a highly organized and self-driven Operations & Office Associate to oversee office operations, IT coordination, and compliance-related administrative support within a regulated financial services environment.

This role requires strong ownership across office management, IT coordination, and regulatory documentation, ensuring smooth day-to-day operations in a lean organization.

Responsibilities:

1. Office Operations & Administration

• Oversee daily office operations and vendor management
• Manage contracts, service providers, and renewals
• Maintain corporate records and ensure proper documentation control
• Monitor budgets, expenses, and support financial tracking
• Maintain business continuity plans and operational procedures
• Improve internal workflows and operational efficiency

2. IT Coordination & Support

• Act as primary liaison between HQ IT, vendors, and internal users
• Coordinate system maintenance, upgrades, and troubleshooting
• Track and resolve IT issues in a structured and timely manner
• Maintain IT asset inventory and access control documentation
• Support IT onboarding and offboarding setup processes
• Assist with IT governance documentation and audit preparation
• Monitor vendor performance and ensure SLA compliance

3. Compliance & Accounting Support

• Maintain structured compliance documentation and filing systems
• Support regulatory reporting coordination and record-keeping requirements
• Assist with KYC documentation and compliance processes
• Support accounting documentation, invoice tracking, and audit preparation

ーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーRequirements:
[Must-have]

• Immediate or short notice preferred (within a few weeks max)
  
  
• 6–10 years of experience in operations, office management, or IT coordination 
• Proficiency in Japanese for Japanese speaking stakeholder communication 
• Strong organizational skills with high attention to documentation accuracy
• Ability to work independently in a lean and fast-paced environment
• Strong vendor and stakeholder management skills
• Detail-oriented, reliable, and capable of handling multi-functional responsibilities

[Preferred]

• Experience in financial services or regulated industries
• Familiarity with MAS (Monetary Authority of Singapore) regulatory environment

ーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーー
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Kota Baba
EA Personnel Reg. no.: R22106801
EA License no.: 07C5771

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