_{17th March, 2026}

[Job ID: 1489128]
Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the other Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters.
• Manage department assets and office miscellaneous items for the Management's Office.
• Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirement:
[Must]

• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in English and Japanese (e.g., JLPT N1 or equivalent business‑level ability in speaking, reading, and writing) to handle phone calls, emails, and meetings with Japanese‑speaking counterparts in Tokyo, as well as English‑speaking and Japanese‑speaking staff across local and overseas offices.
• Proficient in MS Office applications
• Attention to details, strong communicator, proactive interaction with the team and cross-department to enable smooth and efficient operation of daily tasks.
• Positive attitude and willing to learn

[Advantage]

• Proficient in accounting systems such as SAP
• Previous corporate planning experience

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

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