Join a dynamic team providing secretarial and administrative support to ensure smooth office operations
28th November, 2025
[Job ID: 1169786]
Responsibilities
Provide secretarial support to 3–4 partners, including document preparation, meeting and travel arrangements
Maintain and update client files and records
Prepare and issue invoices to clients
Translate documents, emails, and other communications as required.
Manage office administration, including liaising with landlords, suppliers, and service providers
Arrange logistics for guests and staff, including hotels, restaurants, and transport
Handle IT-related issues and coordinate with head office IT teams or vendors
Assist with accounting matters in collaboration with the accounting department and external firms
Organise company seminars, events, and social gatherings
Maintain client relationships and ensure smooth office operations
Requirements
Minimum 3 years of experience as a secretary and/or administrator
Proficiency in Japanese language for liaising with Japanese-speaking clients and stakeholders.
Business-level proficiency in English for liaising with English-speaking clients and stakeholders
Strong IT skills, including MS Office, Excel, and PowerPoint
Positive attitude, team player, well-organised, and willing to learn.
Strong interest in Japanese companies and culture
Experience in a law firm as a secretary or administrator is an added advantage
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Chay Yoke Ting Vanessa (Xie Ruoting) EA Personnel Registration Number: R23115805 EA License No.: 07C5771