Support the operations of both Singapore and Tokyo offices through comprehensive back-office functions including accounting, HR, and administration.
08th November, 2025
Job ID: 1153736 Responsibilities:
Manage overall back-office operations including accounting, HR, general affairs, and administration
Design and improve workflows and systems to enhance operational efficiency
Handle bank account management (SMBC, UOB, MUFG Japan)
Process vendor payments and prepare invoices
Prepare financial documents for P&L and balance sheet reporting; liaise with accounting firms and review finalized statements
Coordinate with external accounting firms and tax authorities for accounting and tax matters
Act as audit contact person and support annual budget preparation and monthly reporting
Prepare payroll data and manage employee records
Support recruitment and administer employee benefits programs
Coordinate with Japanese legal and financial institutions for Tokyo branch setup
Liaise between Singapore and Japan accounting firms for Tokyo branch accounting and tax processes
Coordinate with Japanese staffing agencies for temporary staff hiring
Serve as Office Manager for Tokyo branch established in April 2024
Manage contracts and assets including office leases and insurance
Apply knowledge of Singapore’s employment laws (MOM), company law, and accounting practices
Requirements:
Self-motivated with the ability to learn, think critically, and take initiative
Proficiency in English and Japanese language for liaising with English speaking and Japanese-speaking clients and stakeholders.
Capable of handling a wide range of back-office tasks including accounting, HR, and administration
Experience in employee data management, payroll preparation, recruitment support, and benefits administration
Able to work flexibly and support team members in a small team environment
Basic understanding of Singapore’s labor laws (MOM) and company law
Basic understanding of contracts and asset management (e.g., office leases, insurance)
Basic knowledge of accounting tasks such as bank account management, invoice preparation, and financial document handling is an added advantage
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EA Licence No.: 07C5771 EA Personnel Reg. No.: R22107165 EA Personnel Name: Kajimkhaan Karalgash
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