Provide administrative and expatriate support to the Director, ensuring smooth Japan-Singapore communication, scheduling, and reporting.
31st October, 2025
[Job ID:1132898] Responsibilities:
Prepare, edit, and manage business correspondence, reports, and presentations in both English and Japanese.
Maintain and organize business records, documents, and filing systems.
Handle scheduling, meeting coordination, and internal communication on behalf of the Director.
Communication and Liaison
Act as a bridge between the local office and the parent company in Japan to ensure effective and accurate information flow.
Translate and interpret business documents and meeting discussions as required.
Draft and review internal memos, reports, and emails in both languages.
Meeting Coordination
Arrange and prepare agendas, materials, and minutes for internal and external meetings.
Support the Director in following up on action items and deliverables.
Reporting and Documentation
Assist in the preparation of monthly and quarterly reports for submission to Japan headquarters.
Maintain confidentiality of sensitive business information.
Cross-Functional Support
Liaise with other departments (finance, HR, operations, etc.) to coordinate projects and gather information for the Director.
Support logistics and communication related to business trips, conferences, or corporate events (work-related only).
Expatriate Support
Serve as the primary contact for expatriate employees, providing administrative and logistical assistance during relocation, onboarding, and local adaptation.
Coordinate with HR and external vendors for visa applications, renewals, housing arrangements, and other expatriate-related matters.
Assist expatriates with understanding local office policies, procedures, and cultural practices.
Support the Director in managing expatriate assignments, including documentation, reporting, and communication with the Japan headquarters.
Handle inquiries and requests from expatriate employees with professionalism and confidentiality.
Any other ad hoc duties assigned.
Requirements:
Minimum of 2-3 years' experience in an administrative or secretarial role
Proficiency in Japanese (JLPT N1) to communicate with Japanese-speaking stakeholders
Excellent organizational, coordination, and communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
High level of professionalism, attention to detail, and discretion.
If you are interested in the role, please feel free to contact me at cv_madoka@goodjobcreations.com.sg
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EA Personnel Name: Ochi Madoka EA Personnel Registration Number: R24125474 EA License No.: 07C5771