_{11th September, 2025}

[JOB ID:1100946]

Responsibilities:
*They will be responsible for 3-4 partners

(80%) Handling secretarial works, including

• Supporting document preparation, meeting/ appointment/ business trip arrangement
• Opening/ updating client files and records
• Preparing and sending to clients invoice
• Translating documents/ emails and other communications
• Other various secretarial works requested by the head of the office, other lawyers

(20%) Handling administrative and office management works

• Liaising with the landlord for issues in respect of the office and related facilities
• Liaising with suppliers for subscription of law database, courier services, newspapers, stationery, pantry supplies, and other office related items
• Liaising with hotels/restaurants/air carriers for the office's guests, staff, etc
• Liaising with other authorities in respect of the operational issues of the office
• Liaising with service providers for any services required by the head of the office

Others

• Handling simple IT related issues and working with IT department (or suppliers) of the head office on all other IT related issues
• Handling accounting-related matters in connection with accounting department and accounting firm
• Organizing company seminars, events, and dinner parties
• Managing relationship with clients
• Ensure a smooth operation for the office
• Any other ad hoc duties assigned

Requirements:

• Min 3 years of working experience as a secretary and/or admin
• Proficient in Japanese speaking/ reading/ writing (JLPT N1) to liaise with the Japanese speaking stakeholders and clients
• IT skills: good at MS Office, MS Excel and MS PowerPoint

[Advantage]

• Working experience in Law firm as a secretary and/or administrator

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

#SCR-madoka-ochi

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