_{08th May, 2025}

[Job ID: 999942]

Responsibilities:

• Manage the Managing Director’s calendar, appointments, and travel arrangements
• Handle confidential correspondence, reports, and documents with discretion
• Coordinate internal and external meetings, including agenda preparation and minute-taking
• Serve as the primary point of contact between the MD and internal/external stakeholders
• Assist in the preparation of presentations, reports, and business documents
• Monitor and manage incoming emails, calls, and requests, ensuring timely responses
• Organize and oversee office administration related to the MD’s activities
• Support event planning and coordination for executive-level meetings or engagements
• Handle expense reporting and budget tracking related to the MD’s office
• Perform other administrative duties as assigned to support executive functions
• Any other ad hoc duties assigned

• Min 5 years of experience as an Executive Secretary, Personal Assistant, or similar role
• Proficient in business Japanese (Writing/Speaking) to liaise with Japanese-speaking internal & external parties
• Prior experience supporting senior executives is preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management tools
• Ability to handle sensitive information with confidentiality and professionalism
• Strong organizational and multitasking skills with attention to detail, strong problem-solving skills and ability to work under pressure
  
  
  If you are interested in the role, please feel free to contact me at
  cv_madoka@goodjobcreations.com.sg
  
  Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/
  
  EA Personnel Name: Ochi Madoka
  EA Personnel Registration Number: R24125474
  EA License No.: 07C5771