30th April, 2021
Australian Aid to Solomon Islands
Australia has an enduring interest in a stable Solomon Islands, underpinned by economic growth and viable institutions. Australia is partnering with Solomon Islands to implement its National Development Strategy (2016–2035), as well as respond to COVID-19, as set out in Australia’s Solomon Islands COVID- Development Response Plan. Australian Aid to the Solomon Islands will focus on:
- health security
- economic recovery.
The Australia Awards Administration Coordinator will work alongside Team Leader, and other Program personnel, including Short Term Advisers in providing administrative and logistics support, and acting as the key liaison with applicants during the application and selection processes, the tertiary institutions during the placement processes, mobilising awardees, managing variations, and engagement with awardees while on-award and during repatriation home. Specifically, the Administration Coordinator will undertake the following roles and responsibilities:
- Develop and maintain a comprehensive understanding of DFAT’s Australia Awards Scholarship Policy Handbook (January 2021, or as subsequently updated by DFAT), the Australia Awards Pacific Scholarships Policy Handbook, and other relevant policies including DFAT’s Australia Awards Global Strategy, Australia Awards Global Monitoring and Evaluation Framework, Alumni Engagement Policy, Commonwealth Procurement Rules, and Gender Equality and Women’s Empowerment Strategy
- Coordinate the receipt of complete applications from DFAT and manage all documentation and recording requirements
- Coordinate all data entry requirements for DFAT’s Online Australia Awards Scholarships Information System (OASIS), including scanning and entering hard copy applications into OASIS
- Undertake eligibility checking of applications against the Australia Awards Scholarships Policy Handbook (January 2021), other DFAT guidelines, and Solomon Islands specific criteria using an appropriate eligibility assessment tool, and following up with applicants as necessary
- Coordinate document circulation to appropriate personnel throughout the whole selection cycle
- Work with the Team Leader to troubleshoot queries and coordinate solutions across the whole selection cycle
- Coordinate interview logistical and administration requirements with support from AASI colleagues, as directed by the Team Leader and DFAT, including liaising with shortlisted applicants on interview process and requirements
- Inform successful candidates of their selection and liaise with them on English language test requirements and logistical arrangements
- Coordinate English language testing logistical and administration requirements with support from AASI colleagues, as directed by the Team Leader and DFAT
- Monitor the Australia Awards Solomon Islands mailbox and follow up on inquiries from applicants and academic institutions, escalating issues to Team Leader and DFAT, as appropriate
- Support the Team Leader in development of the Delegate’s Report (selection outcome reporting), including data management in liaison with the AASI Monitoring, Evaluation, and Learning (MEL) Adviser
- Liaison with the AASI Education Adviser on course selection/ placement for provisional awardees
- Liaison with Australian university/ Registered Training Organisation (RTO) staff regarding provisional awardee placement, assessment for Recognition of Prior Learning (RPL), bridging/ articulated course options – including advice from the AASI Education Adviser
- Liaise with Cardno Program Manager and Project Accountant on periodic scholar payments
- Embed DFAT and Cardno’s expectations in program guidelines and policies, especially child protection, Prevention of Sexual Exploitation, Assault, and Harassment (PSEAH), zero tolerance to fraud, and other regulatory requirements.
For further information, please copy paste this link to access the Terms of Reference detailing responsibilities and selection criteria: https://www.cardno.com/media/7273/aasi-aa-administration-coordinator-tor-apr21.pdf
You will have:
- Tertiary qualification in education, international relations/development, and/or project Management or related discipline.
- Minimum two to five years’ experience in the development sector, and in delivery of scholarship or related programs.
- Excellent level of communication skills, both written and verbal.
- Strong administrative and organisational skills with a high attention to detail.
- Knowledge of DFAT and its policies and procedures relating to Australia Awards or the ability to quickly develop this knowledge.
- Ability to work effectively as part of a cross-cultural and multi-location team and with a range of stakeholders.
The position can be remote/desk based, or in Honiara, Solomon Islands.
How to apply
We welcome your interest in joining the Cardno team. Click the ‘apply’ button to submit your application online by 4pm Wednesday 12 May.
Your application must include the following:
- Your CV; and
- Completed application form in lieu of a cover letter. Please copy paste this link to access the application form: https://www.cardno.com/media/7274/aus-awards-application-form-_administration-coordinator-_final.pdf
Please note this position is open to Solomon Islands Nationals and International applicants.
We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years’ experience in designing, developing and delivering sustainable projects and community advancement programs.
Why join Cardno?
Cardno offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally.
By joining Cardno, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook
Cardno is Equal Opportunity Employer
Cardno encourages women to apply. Cardno recognises the moral and legal responsibility to provide an equal opportunity workplace by ensuring that all recruitment and selection decisions are based on the best qualified and experienced candidate who can perform the genuine inherent requirements of the position.
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