_{22nd July, 2025}

Kongsberg Defence Australia (KDAu) is seeking a talented and motivated Administration Assistant to join our Newcastle-based team. 
You will be the first point of contact for all employees, visitors and contractors at Kongsberg Missile Factory (KMF). 
You will be key to ensuring the smooth day-to-day operations of the site and delivering a welcoming, customer-focused experience to all stakeholders.

About the Role
With a proactive and solutions-oriented approach, the Administration Assistant will:

• Act as the first point of contact for KMF, welcoming all visitors and ensuring they are signed in/out via the visitor management system.
• Maintain meeting rooms, training rooms, and common areas to a professional standard, ensuring they are clean, stocked, and ready for use.
• Support procurement activities, including ordering office supplies, consumables, PPE, and maintaining inventory levels.
• Assist with coordinating contractors on site for maintenance or project-related activities.
• Report any security or facility issues promptly to the Facilities and Security Manager.
• Support the delivery of training events, site inductions, and onboarding activities as required.
• Adherence to KDAu Work Health and Safety procedures at all times, including actively supporting the reporting of safety incidents and near misses.
• Provide general administrative assistance and ad hoc support to employees across the broader KDAu business, as required.

What You’ll Bring

• Qualification in business administration (desirable). 
• Similar experience in Defence industry (desirable). 
• Demonstrated experience in a customer facing role that involved the delivery of a high level of customer service.
• Demonstrated knowledge of MS Office and transferable skills across databases.
• Demonstrated ability to perform a wide range of administrative tasks to a high standard and with a high attention to detail.
• Demonstrated experience in concierge services and assisting with event management (desirable). 

Why Join Us?

• Shape your career with professional development opportunities in a growing business.
• Make a genuine impact as part of a global defence leader delivering cutting-edge technology.

Mandatory Requirements

• Must be able to access information controlled under the US International Traffic of Arms Regulations (ITAR).
• Must be able to obtain and maintain an Australian security clearance.

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