_{17th February, 2026}

Role Overview
We are seeking a White-Collar Professional (2–5 years' experience) Approvals Scheduler who is now developing strong independence in their work and is ready to take ownership of schedule development and coordination tasks across multiple hubs.
  
The Approvals Scheduler is responsible for developing, maintaining, and optimising Hub-based and project schedules required to secure Access to Ground. This role supports Functional Approvals Teams by converting Approval Plans into resource-loaded schedules, tracking progress, identifying risks, and enabling integrated planning across the organisation.
  
Operating within the Scheduling Standard, industry best practice, and using Primavera P6, this position plays a critical part in ensuring approvals are delivered efficiently, transparently, and in alignment with broader project execution strategies.
  
Key Responsibilities Schedule Development & Maintenance

• Develop detailed Hub-based schedules in Primavera P6 using defined Approval Plans.
• Build resource-loaded integrated schedules for all new scopes, ensuring logic accuracy and best-practice structure.
• Maintain and periodically update schedules, progress data, baselines, and forecasts.
• Ensure adherence to the Scheduling Standard—including coding structures, WBS alignment, and reporting requirements.

Approvals Coordination & Support

• Work closely with Functional Approvals Teams to understand deliverables, durations, dependencies and constraints.
• Identify schedule risks early, highlight delays, and propose optimisation opportunities.
• Support portfolio prioritisation through scenario modelling and timeline impact assessments.
• Translate approval pathways into clear, milestone-driven schedules for visibility across the organisation.

Reporting & Governance

• Produce end-of-month schedule reports as defined in the Scheduling Standard.
• Monitor performance against the baseline schedule and investigate causes of variance or slippage.
• Contribute to integrated approvals dashboards, KPIs and progress summaries for stakeholders.
• Maintain high-quality data integrity across all functional and integrated schedules.

Integrated Scheduling & Collaboration

• Collaborate with other schedulers to integrate functional schedules and develop a unified Project Execution Schedule.
• Consolidate schedule inputs from Functional Teams and Business Customers to maintain an Approvals Business Scope Pathway Schedule.
• Act as a point of contact for integrated approvals progress, ensuring visibility and transparency.
• Participate in continuous improvement, sharing learnings and adopting efficient scheduling practices.

Continuous Improvement & Agile Workflow

• Track day-to-day tasks and workflow using the team’s agile methodology via Jira.
• Contribute to business improvement initiatives aimed at streamlining approvals planning, scheduling efficiency and reporting.
• Support schedule review sessions, risk assessment workshops and optimisation initiatives.

Skills & Experience Required Experience Level

• White Collar – Professional (2–5 years):
  Beginning to work more independently, capable of managing standard scheduling assignments, coordinating across teams and contributing confidently to schedule development and updates.

Technical Skills

• Strong proficiency with Primavera P6.
• Ability to develop resource-loaded schedules and maintain logic-driven baselines.
• Understanding of critical path methodology, project sequencing and best-practice scheduling principles.
• Experience with integrated or multi-function schedules (highly regarded).

Professional Skills

• Excellent communication skills for working with multidisciplinary teams.
• Strong analytical and problem-solving capability.
• Ability to work with moderate supervision while taking increasing ownership of tasks.
• Experience in project controls, approvals environments or complex project delivery (advantageous).

Systems

• Proficiency in Primavera P6 essential.
• Experience with Jira desirable.
• Strong MS Office and reporting tool skills.

Personal Attributes

• Detail-oriented with a structured, methodical working style.
• Able to work independently while collaborating effectively across functions.
• Curious, proactive and eager to improve scheduling processes and systems.
• Comfortable working in a dynamic environment with shifting priorities.
• Strong sense of ownership and accountability.

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