_{17th February, 2026}

Role Overview
  
We are seeking an experienced and proactive FIFO Site Administrator to provide high-quality administrative, coordination and on-site support to the Decarb Delivery Projects team. This role is essential in ensuring smooth project operations across IB Junction and associated hubs.
The position requires a confident administrator who can work independently in a fast-paced site environment while managing documentation, reporting, mobilisation support, contractor coordination, and day-to-day administrative tasks. This is a hands-on, high-volume role suited to someone with strong site admin experience in mining or heavy industry.
  
Key Responsibilities Site Administration & Support

• Provide daily administrative support to site leadership, supervisors and project teams.
• Manage document control, data entry, filing systems and maintenance of accurate records.
• Coordinate site meetings, prepare agendas, take minutes and distribute action items.
• Assist with onboarding and orientation of new site personnel as required.

Mobilisation & Workforce Coordination

• Support mobilisation processes, including flights, accommodation, rosters and onboarding documentation.
• Liaise with labour hire providers, contractors and internal stakeholders to ensure all personnel are compliant prior to site access.
• Maintain and update site rosters, timesheets and personnel tracking systems.

Logistics & Operational Support

• Assist with coordination of deliveries, equipment, materials and site logistics as required.
• Maintain registers for equipment, PPE, permits and other site-based documentation.
• Support supervisors in ensuring all site activities are recorded, monitored and compliant.

Reporting & Compliance

• Prepare and distribute daily, weekly and monthly site reports.
• Assist with safety administration, including incident reporting, KPI data, HSE record management and audit preparation.
• Ensure all documents, processes and workflows meet governance, compliance and record-keeping standards.

Skills & Experience Required

• Experience in a site-based administrative role—ideally mining, construction or heavy industry.
• Strong capability in site administration, mobilisation, rosters and document control.
• Excellent communication and stakeholder coordination skills.
• Ability to work independently across long shifts in a remote site environment.
• Proficient in MS Office and familiar with ERP/site systems (SAP, JDE, Pronto or similar).
• Strong attention to detail and able to manage multiple priorities with accuracy.

Personal Attributes

• Highly organised, reliable and proactive.
• Comfortable working in a FIFO environment with long shifts.
• High level of professionalism and confidentiality.
• Strong interpersonal skills with a positive, team-focused approach.

If you are interested in this role, please apply with your CV. Alternatively, you can contact Liz on 0405995620 or liz.barton@etagroup.com.au

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