_{04th July, 2025}

Are you an Executive Assistant, seeking a permanent role in Hampshire?
My client has an exciting opportunity for an Executive Assistant to join their team on a permanent basis.
The successful applicant will provide strategic support to the Executive Director to carry out all aspects of their work - including liaison with Board Members and senior stakeholders.
Responsibilities:

• Anticipate, prioritise and provide strategic support to the Executive Director to carry out all aspects of their work.
• Maintain workflow and priorities to deliver the company goals.
• Prepare regular and ad hoc reports and presentations, including research information and present findings to the Executive Director / Executive Board.
• Manage projects on behalf of the Executive Director / Executive Board.
• Respond to written and telephone enquiries from internal and external customers and stakeholders within deadlines, including dealing with complaints.
• Screen phone calls, enquiries and requests, and handle them personally whenever possible.
• Organise, service and minute regular and ad hoc meetings, including managing meeting agendas.
• Ensure the Executive Director is well prepared for meetings & when required provide ad hoc support to the Executive Board.
• Log/reconcile financial activity (for example purchase orders and invoices, business credit card statements and receipts), mileage claims and expenses, process holiday requests and timesheets as necessary.
• Create, review, proof-read and amend policies and procedures relating to the Executive Director or other Directorates where appropriate
• Be familiar with business operations to be able to accurately “signpost” colleagues to key individuals or information they require.
• Understand business strategies and goals and support the group’s values and strategic objectives and adhere to all the group’s policies and procedures and behavioural frameworks in place.

Requirements:

• An ability to undertake project-based work and research is essential.
• Communicate effectively and professionally to internal and external customers to encourage long-term relationships.
• Provide confidentiality on all matters related to the Executive Directors.
• Be calm and collaborative in a rapidly changing environment.
• High level of engagement and self-motivating, using initiative and common sense.

To apply, please attach a copy of your CV

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