Position: Executive Assistant I Contract Period: 12 months Working Hours: Monday to Friday for 44 workiing hours in total
Job Duties:
To assist in arranging and monitoring contracts for outsourced services, which include consolidating service requirements, updating tender/quotation documents, evaluating tender/quotation submissions, monitoring contractors' performance, vetting invoices against supporting documents, etc.;
To assist in procurement processes, from market research and preparation of specifications to quote evaluation and payment processing, in strict compliance with all relevant regulations and guidelines;
To assist in consolidating various types of returns on procurement matters;
To assist in records management and managing the Electronic Records Keeping System of the office;
To provide general administrative support; and
To perform any other duties as assigned by the supervisor(s) of the Contract Site.
Requirements:
Have a Bachelor's degree, preferably in the related fields of Chinese Language, English Language, Translation, Public Administration, Public Management, Human Resource Management or Public Health from a university in Hong Kong, or equivalent;
Met the language proficiency requirements of Level 3 or above in both Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination ("HKDSEE"), or equivalent; OR
Met the language proficiency requirements of Level 3 Note / Grade C or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination ("HKCEE"), or equivalent;
At least one (1) year of full-time experience in managing / supervising administrative work;
Proficient in computer skills in operation including the application of MS Word, Excel and PowerPoint;
Have good command in written and spoken English and Chinese; and
Self-motivated, responsible, punctual and be able to work independently