Hiring a contract office assistant in Government Dept, HK$13,600.00 per month
Quotation Reference: CEDD RDT 05-0025-1-P007(GSA)
Position: Office Assistant
Employer: Advance Resources Personnel Consultants Ltd.
Contract period: 12 months
Working Location: Civil Engineering and Development Building, 101 Princess Margaret Road, Kowloon, Hong Kong
Salary: HK$ 13,600.00 per month
Working hours: 0845-1745 from Monday to Friday
Job Duties:
(a) Receipt and Despatch Services
(i) Sort, arrange, load and unload, attend to and care for the items at and between all
loading and unloading sites for transportation by the vans of the Procuring
Department which departs twice (normally one van at 0900 hours and 1400 hours;
and the other van at 0930 hours and 1430 hours respectively) daily from the Civil
Engineering and Development (CED) Building to cover the locations and frequency
stipulated in Annex 1 of this Specifications. The Government's Representative could
adjust (including addition/reduction) the locations and frequency stipulated in
Annex 1 of this Specifications at no additional charge.
(ii) Carry and deliver the items for transportation from the vans of the Procuring
Department to the designated recipient as required at all locations and frequency as
stipulated in Annex 1 of this Specifications and at the CED Building. Items for
transportation normally include but not limited to documents, files, packages,
mailing materials, printed materials, publications, posters, rock samples and
exhibition materials which might be heavy.
(iii) Sort, arrange, load and unload, attend to and care for the items for transportation in accordance with the locations and estimated frequency stipulated in Annex 1 of this
Specifications.
(b) Counter Reception Services
(i) Provide counter reception services at the reception counter on 14/F of the CED Building from 0800 hours to 1800 hours on Monday to Friday. The services shallinclude, but not limited to greeting and welcoming visitors, directing visitors to the
appropriate officers, answering/forwarding incoming phone calls, providing basic information in-person and via phone, ensuring the tidiness and availability of stationaries/materials at the reception area.
(ii) Provide tray clearing, sorting and distributing services to officers at 14/F of the CED Building as required.
(c) General Office Support Services
(i) Receive, collect, sort, distribute and despatch daily mail/deliveries/items as
instructed by the Government's Representative to or from any locations inside or outside CED Building during office hours even though the task may have to be completed outside office hours.
(ii) Provide clerical support services, such as filing, photocopying, scanning, document binding and shelving.
iii) Provide pantry services (including pantry cleaning and water boiling, etc.) as well as other services such as replenishment of water dispenser and other office
equipment at 14/F of the CED Building.
(iv) Keep updated records of office routines, and use computer to perform information
searching and prepare simple returns as instructed by the Government's
Representative.
(v) Operate the franking machine and to prepare daily returns on the postal usage.
Requirements:
Academic Qualifications:
(i) Completed Form 3 with the subject of Chinese, English Language and
Mathematics included, or equivalent and
(ii) Be able to speak fluent Cantonese, simple English and simple Putonghua.