Clerical & Adminitrative
Position: Project Supervisor
Client: EMSD - Electricity Legislation Division
Employer: Advance Resources Personnel Consultants Ltd.
Contract period: 12 months
Working hours: 08:30hr to 17:30hr (with 1 hour lunch break) from Monday to Thursday,
08:30hr to 16:30hr (with 1 hour lunch break) on Friday
Job Duties:
(a) The staff is responsible to perform the service listed in (b)(i),(b)(ii) and (b)(iii) and assist the EMSD inspectorate team to supervise the Project Officer
(b) The specialized services shall include:
(i) support the handling of document vetting process for (I) the applications of
GF registration and (II) audit checking on registered GF:
(1) checking the information of the submitted Form GF1/GF2;
(2) checking the validity of the certificate of the corresponding REC and REW on the Form GF1 via computerized system;.
(3) preparing emails to the electricity supply companies and the GF's owner to follow up supporting documentation (i.e. FiT scheme commencement letter) for GF registration approval;
(4) preparing letters to the electricity supply companies to acquire the approved loading of an address with GF installation, when required.
(5) inputting the information of the Form GF1/GF2, Form WR1 and other relevant information into the computerized system;
(6) scanning all documentation for GF registration applications (i.e. control sheet, GF commencement letter from the electricity supply companies, minutes, catalogue of major equipment, etc);
(7) printing 'the acceptance letters. with GF registration certificate and .
other associated documents for successful applications, and mail these documents to the applicant in concern;
(8) printing the reject letters for unsuccessful applications and mail the letter to the applicant in concern;
(9) checking the information and GF structural safety documents issued by • relevant government departments in Form GF1/GF2;
(10) preparing the summary report to relevant government departments for the submitted Form GF1 with structural safety documents; and
(11) any other duties related to the GF registration as assigned by the EÍD of the EMSD.
(ii) Coordinate with the GF owners and REC/REW for site inspection works and respond to queries arising fem them regarding GF registration:
(1) checking the information of the submitted Form WR1 and other relevant information;
(2) following up supporting documentation (e.g. FiT scheme commencement letter, approved loading) with the electricity supply companies and the GF owner for. GF registration approval;
(3) making appointment with GF owner and REC/REW for site inspection of the GF installation;
(4) coordinating the traffic arrangement of site inspection for EMSD inspectorate team;.
(5) preparing emails to GF owners and REC for follow up after site inspection;
(6) updating the site inspection record into the computerized system; and
(7) responding to emeries arising from GF owner and REC/REW regarding GF registration and associated structural safety documents; and
(8) any other duties related to the coordination with GF owners and REC/REW as well as query handling regarding GF registration as assigned by the ELD of the EMSD.
(iii) Provide miscellaneous support for the operation of the ELD:
(1) providing administration support in the organization such as scanning all documentation of applicants into computerized system;
(2) supporting the operation of the Continuing Professional Development Scheme for Registered Electrical Workers (hereafter called “CPD Scheme”);
(3) supporting the endorsement of WR2 certificates of fixed electrical installations; and
(4) any other clerical duties as assigned by the representatives of EMSD.
The staff is responsible to perform the service listed in (b)(i),(b)(ii) and (b)(iii) and assist the EMSD inspectorate team to supervise the Project Officer
Academic qualification and working experience: