PeopleHQ is proud to be partnering with Te Rūnanga o Ngāti Kearoa Ngāti Tuara Trust to appoint an experienced Administrator to join their team in Rotorua.

Ngāti Kearoa Ngāti Tuara are a hapū of Te Arawa whose home is centred on Horohoro maunga and Tārewa, near Rotorua. Their marae are Kearoa, Rongomaipāpā and Tārewa Pounamu.

Te Rūnanga o Ngāti Kearoa Ngāti Tuara is the hapū post-settlement governance entity. It was formed in 2007 to receive and administer the hapū Treaty settlement assets for the benefit of its members. The Rūnanga's vision is to revive and foster the mana of Ngāti Kearoa Ngāti Tuara, guided by its long-term strategy, Paerangi 2050, which focuses on cultural heritage, the wellbeing of the people, the environment, the asset base and organisational infrastructure.

This is an exciting time to join the Rūnanga. Recent milestones include a landmark co-management partnership with Rotorua Lakes Council for the Karamū Tākina Springs, which supply much of Rotorua's drinking water, and the launch of the hapū Freshwater Management Plan. The Rūnanga's work is grounded in the values of Ngāti Kearoa Ngāti Tuaratanga, kaitiakitanga and manaakitanga.

As Administrator, you will be the engine room of the Rūnanga office. Working closely with the General Manager, you will provide high-quality administrative, governance, financial and project support, and help keep the Trust running smoothly and professionally.

Your key responsibilities will include:

• Providing executive support to the General Manager, including preparing reports, presentations and correspondence
• Processing accounts payable and accounts receivable accurately and on time
• Managing and maintaining the hapū member database, ensuring it is accurate, secure and compliant with the Privacy Act 2020
• Supporting Board and governance activities and building positive relationships with trustees and external stakeholders
• Coordinating the planning and delivery of organisational projects and initiatives
• Acting as the central point of contact for policy management, and maintaining strict document version control and well-organised document repositories
• Providing general information technology support to the team
• Promoting health and safety in the workplace, including reporting hazards, incidents and accidents

About you

You are an organised, confident and professional administrator who takes pride in getting the detail right. You are comfortable managing competing priorities, work well with limited supervision, and remain calm under pressure. Most importantly, you have a genuine interest in local and national Māori development and an understanding of what it means to work for and with a hapū.

To be successful in this role, you will bring:

• At least three years' experience as a Personal Assistant or Executive Assistant supporting a senior manager
• At least three years' experience in accounts receivable and accounts payable
• Experience working with iwi entities or post-settlement governance entity structures
• A relevant qualification in business administration or project management, or equivalent experience
• Strong skills in Microsoft Office applications
• Excellent written and verbal communication skills, with the ability to engage with a wide range of people
• Proven relationship management skills and a high level of discretion when handling confidential and sensitive information
• A current New Zealand driver licence (minimum Class 1)

Knowledge of te reo Māori and tikanga Māori is preferred.

• A permanent, full-time role where your work directly supports the aspirations of the hapū
• Hybrid working, four days in the Rotorua office and one day working from home
• A supportive, collaborative team environment
• Opportunities for ongoing professional development

How to apply

If you are ready to make a meaningful contribution to Ngāti Kearoa Ngāti Tuara, please apply now with your curriculum vitae and a cover letter outlining how your experience meets the requirements of the role.

This recruitment is being managed by PeopleHQ on behalf of Te Rūnanga o Ngāti Kearoa Ngāti Tuara Trust. For a copy of the full position description or a confidential discussion about the role, please contact Tammy-Lee Holmes at PeopleHQ on 027 474 2255 or jobs@peoplehq.nz. Please direct all enquiries to PeopleHQ rather than to the Trust.

Applications close on 22 November 2026.  The advertisement may close early if a suitable candidate is found. Applicants must have the legal right to work in New Zealand.