_{25th February, 2026}

Are you highly organised, detail-driven, and confident managing finance and Health and Safety systems? Our client is looking for a Business Support Coordinator to join their Rotorua Head Office team and support two growing businesses.

This is a pivotal role providing group-wide finance administration, health & safety coordination, and business systems support. If you enjoy variety, accountability, and being the backbone of efficient operations, this could be the opportunity for you.

About the Role
Reporting to the Office Manager (with oversight from the Commercial Manager), you will support the smooth day-to-day running of the business across finance, HSE, and systems administration.
You’ll play a key role in ensuring financial accuracy, maintaining compliance systems, and supporting operational teams with reliable administrative support.
Key Responsibilities Finance & Xero Administration

• Maintain accurate financial records in Xero across group entities
• Process supplier invoices, expense claims, and customer invoicing
• Support accounts payable and receivable processes
• Assist with reconciliations and reporting preparation
• Ensure financial documentation is properly filed and retained

Health, Safety & Environmental (HSE) Administration

• Coordinate day-to-day HSE administration across the group
• Liaise with the external HSE consultant to support system implementation
• Administer and maintain the Site Docs system
• Coordinate incident, accident, and near-miss reporting
• Maintain HSE registers (inductions, training, competency records)
• Track corrective actions and compliance follow-ups
• Support audit and compliance preparation
• Escalate HSE issues where required

Business Systems Administration

• Administer and maintain the Aroflo contracting system
• Support the CIN7 sales and inventory system
• Ensure data accuracy across Xero, Aroflo, CIN7, and internal systems
• Maintain consistency of operational and financial information

General Business Support

• Provide administrative support to the Office Manager and Commercial Manager
• Coordinate internal documentation and reporting
• Support onboarding and offboarding processes
• Assist with policy, procedure, and document control
• Liaise between head office and operational teams
• Undertake general administrative tasks as required

About You
You will ideally have:

• Experience in finance administration and working with Xero
• Strong organisational skills and high attention to detail
• Experience supporting HSE systems (or willingness to learn)
• Confidence working across multiple business systems
• Excellent communication skills
• The ability to prioritise and manage competing deadlines
• A proactive, solutions-focused mindset

Experience in construction, contracting, or trade-based environments would be advantageous but is not essential.

Why Join Us?

• Be part of a supportive and growing group of businesses
• Varied role with real impact across operations
• Work from our Rotorua Head Office
• Opportunity to develop your skills across finance, systems, and HSE

If you’re ready to take ownership of a diverse and important role within a growing business group, we’d love to hear from you.

Apply now with your CV and cover letter outlining your experience and interest in the role.
  
RECRUITMENT INFORMATION
All applicants must have a valid work visa to apply and be currently located in New Zealand.  Immediate start available.
  
Please do not contact our client directly, all applications will be received via our online application form.  For further information, including a detailed job description, please email jobs@peoplehq.nz or phone 07 393 2424 | 0800 4 PPLHQ.
  
Applications will be reviewed as received.

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