_{03rd June, 2025}

Purchasing Administrative Coordinator 
Summary:
This position provides broad administrative support to a Purchasing Department, focusing on document control, vendor management, and reporting.
Key Responsibilities:

• Maintain and organize purchasing contracts and agreements; scan and upload into SAP
• Monitor automated SAP communications; address undelivered POs/SAs with appropriate buyers
• Assist in preparing and uploading Vendor Nomination Letters and Letters of Intent in SAP
• Manage new supplier onboarding through registration platforms; ensure timely follow-up
• Act as Vendor Master Data Manager; maintain accuracy and prevent duplicates in SAP
• Handle packaging and logistics work orders
• Coordinate travel and manage expense reporting for the purchasing team
• Support with business card management and administrative tasks for departmental needs
• Track minority supplier spend; compile reports for OEMs
• Support due diligence reporting and compliance initiatives
• Arrange meetings, manage schedules, and handle inbound communications
• Process shopping carts and supplier correspondence as needed
• Provide executive support to department leadership including office organization and travel coordination
• Perform other administrative duties as assigned

• Post-secondary education in business or related experience (Associate’s degree preferred)
• 3+ years in an administrative support role
• Strong communication, organization, and confidentiality skills
• Proficient in Microsoft Office Suite; SAP experience preferred
• Ability to prioritize, multitask, and work independently
• Basic math and problem-solving skills required

• Must be comfortable with deadlines and frequent interruptions
• Occasional overtime or travel may be necessary