_{01st August, 2025}

Administrative & Order Management Assistant (Hybrid)

We are a 100% Indigenous-owned business that provides high-quality workwear, corporate wear, and PPE. We pride ourselves on delivering exceptional products and services to our clients. We’re currently looking for a highly organised and proactive administrative professional to join our team and help manage orders, suppliers, clients, and invoicing. You will have a solid understanding of databases, be quick to learn new tools, and have strong communication skills to work closely with clients and suppliers. Familiarity with social media platforms is a plus.
Key Responsibilities:

• Taking Orders: Manage and process incoming orders from clients efficiently.
• Preparing Quotes: Create accurate and professional quotes for clients.
• Placing Orders with Suppliers: Manage the ordering process with suppliers, ensuring timely and accurate deliveries.
• Expediting Orders: Follow up on orders currently sitting in limbo and ensure they are processed and delivered.
• Invoicing: Generate and manage invoices using our system.
• Database Management: Maintain accurate records and data related to orders, suppliers, and clients.

Requirements:

• Strong administrative skills with a good understanding of databases.
• Ability to learn new tools quickly—experience with Zigaflow (our quoting and invoicing system) is a bonus but not required.
• Excellent organisational skills and attention to detail.
• Strong communication skills for liaising with clients and suppliers.
• Some experience with social media management
• Ability to work independently and effectively, especially when working in a hybrid environment.

Work Structure:

• Location: Hybrid (combination of remote and office-based work). 
• Hours: Negotiable but flexible. Initially, this role will require 8-5pm full-time or close to full-time availability.
• Immediate Start: We’re looking for someone who can take ownership and deliver timely results.

Pay:

• Hourly Rate: $30-$35 per hour (casual), with the possibility of transitioning to a full-time role based on performance and workload.

If you’re a quick learner who thrives in a fast-paced, hybrid work environment,  we want to hear from you! Apply today and join a growing and stable business! 

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