_{28th August, 2026}

 
Are you an Administrator working in the Facilities Management, Engineering or Construction sector with good customer services skills looking for a new exciting role. Do you have experience of planning, scheduling and organising things. 
 
This Engineering Maintenance company specialise in Facilities Management, Mechanical, Electrical and Building Maintenance across the south of England and are recruiting due to continued growth within their business.
 
As FM Systems Administrator you will work closely with the Helpdesk team to ensure jobs that are called in are allocated to the correct engineer or sub contractor and completed on time and within the SLA agreement with the client. 
 
Main Duties: All items listed below and not limited to –
 

• Following Any Instruction from Helpdesk Manager
• Book & Schedule all Works & Engineers
• Input Leads, Tasks & Quotations
• Organise Documentation
• Approve Job Cards Whilst Monitoring Vehicle Tracker Data  
• Progress Jobs to Invoice Stage
• Complete Ownership of Engineers Throughout their Working Day
• Open New Projects
• Manage all Data Input on Customer Portals
• Complete Paperwork for Every Project i.e. Gas & Electrical Certification
• Complete Client Engagement - Before, During & Post
• Key client ownership
• Follow Pre Written Scripts & Procedures
• Manage all Projects to Include Correct Costs, Cost Centres, Variations & Completion Documentation
• Contractor Works Orders
• Purchase Orders
• Answer Phone, Action where Applicable & Relay Messages Accordingly

 
Other Qualities & Requirements:
• Previous FM/Helpdesk experience desirable 
• Smart Appearance
• Good telephone manner
• Punctual
• Excellent verbal and written communication skills
• Excellent Customer Service skills
• Competent in the use of all Microsoft Office programs
• Able to prioritise work whilst working under pressure
• Flexibility with hours of work to cope with work demands
• Able to work on own initiative and as part of a team.
• Committed to ongoing personal development/training
 
For further information on the role and the company you would be working for please APPLY NOW or get in touch with Gary Cornes for a confidential chat

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