_{24th March, 2025}

Your new company 
   
At Hays, we believe in being long-term partners with our people as well as our customers. Let’s create tomorrow, together. 
   
With over 50 years of business success, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Joining Hays isn’t just about being part of a global business; together with more than 12,000 people across 32 countries, you’ll be making a difference in the world of work. 
   
Your new role  
   
Our Hays Brisbane CBD office is seeking an enthusiastic and detail-oriented Health and Safety Administrator to join our team, reporting directly to the Health and Safety Manager. This is a full-time, permanent role with an immediate start. 
   
In this role, you will provide essential administrative support to the Health and Safety team, ensuring that medical bookings are managed efficiently and in compliance with privacy and confidentiality requirements. You will also assist Consultants in streamlining the temporary worker onboarding process, ensuring all contractual and statutory requirements are met to safeguard their safety and wellbeing.  
   
Key responsibilities  

• Book and coordinate medical appointments, liaising with medical providers to ensure candidates' appointments are scheduled and attended. 
• Send medical results to clients as requested. 
• Upload pre-employment medical reports into the Medicals register on SharePoint. 
• Support the Health and Safety Team in managing specific health monitoring and surveillance requirements. 
• Review, assess, and escalate medical health assessments to the Health and Safety team. 
• Maintain the Fit Test Register and issue fit test certificates as required. 
• Reconcile invoices from medical providers. 
• Create purchase orders and forward them to the finance team for processing. 
• Update health and safety registers as required. 
• Assist with internal reporting 

   
What you'll need to succeed 

• Relevant previous administration experience. 
• Intermediate to advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint. 
• Strong attention to detail. 
• Ability to work under pressure and use initiative. 
• Capability to meet tight deadlines. 
• Excellent organisational and time management skills. 
• Ability to prioritise conflicting tasks. 
• High level of professionalism and personal presentation. 
• Flexible and adaptable approach to work. 

  
What you'll get in return 
  
This is a fantastic opportunity to shape your career where we will set you up to thrive. Go further in your career than you believed possible with the support of our expert managers. Here you get out what you put in, and your energy and dedication is always met by reward and celebration. Along with this you will receive, 
   

• An inclusive environment where diversity is celebrated 
• Market leading tools and technology to enable you to make an extraordinary impact 
• Flexible working arrangements and additional leave, including wellness and volunteering days for you to connect with your community 
• Global career opportunities - make your mark locally or explore international opportunities with the Hays group, which spans over 30+ countries 

   
What you need to do now 
  
Please click the "Apply Now" button and attach your cover letter and CV. 
   
At Hays, we value diversity and inclusion and are passionate about placing people in roles where they can flourish and succeed. By joining Hays, you’ll be part of an inclusive culture that celebrates diversity, recognising every individual for their unique differences. People from all culturally diverse backgrounds, including Aboriginal & Torres Strait Islander Peoples are encouraged to apply. 
  

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