_{11th February, 2025}

About the role
We are seeking detail-oriented and experienced Executive Assistant to support our growing team. This part-time position (Mon-Fri, 10 am-2 pm Perth) offers the opportunity to play a vital role in the smooth operation of our business. You will be responsible for a diverse range of administrative and operational tasks, including accounts management, project coordination, travel planning, and general administrative support. Experience with Xero and monday.com is essential.
 
Duties and responsibilities

• Manage accounts using Xero: accounts payable/receivable, payroll, invoicing, and P&L reporting. Assist with Xero system setup.
• Oversee projects using monday.com: ensure timely task completion and assist with project setup.
• Onboard personnel through various mining company portals.
• Manage email and calendars for two executives.
• Coordinate logistics for field trips, including scheduling, booking transport, and accommodation.
• Plan travel: research, flights, accommodation, logistics, transfers, journey management, and safety plans.
• Maintain compliance checklists for insurance, legal, and permits.
• Process applications and annual returns for licenses and permits.
• Prepare information and data packs for subcontractors and staff.
• Develop Standard Operating Procedures (SOPs).
• Onboard new subcontractors and employees.
• Research and procure products based on reviews and pricing.
• Perform general personal assistant tasks.

• Essential:
  • Experience working in a B2B or B2G consulting environment.
  • Proficiency in Xero and monday.com (1+ years experience preferred).
  • Strong attention to detail, professionalism, and a willingness to learn.
  • Excellent written and verbal communication skills in English (ability to understand and interpret instructions is crucial).
  • Proficiency in Microsoft Outlook, Microsoft Suite (OneDrive, SharePoint, Teams), and WhatsApp.
  • Ability to work independently and manage time effectively.
  • Must be able to complete pre-interview test tasks for Xero and monday.com. Do not use ChatGPT for these tests.
• Desirable:
  • Experience in environmental consultancy, mining, animal/wildlife, scientific, or natural resource management sectors.
• Skills and traits:
  • A proactive and solution-oriented approach.
  • Ability to remain calm and collected under pressure.
  • Strong problem-solving skills.
  • A positive and engaging personality.
  • Willingness to admit when you don't know something.