_{04th February, 2025}

About the Role:
We are seeking a highly organized, proactive, and detail-oriented Offshore Executive Assistant to provide comprehensive administrative support to one of our valued clients. This is a fantastic opportunity to work remotely and directly with an international client, playing a crucial role in their day-to-day operations. You will be an integral part of their team, managing their schedule, communications, and various administrative tasks.

Core Responsibilities:

• Calendar Management: Proactively manage and coordinate the client's complex calendar, scheduling appointments, meetings, and travel arrangements across different time zones.
• Communication Management: Act as the primary point of contact for the client, managing their email, phone calls, and other correspondence. Drafting and preparing professional emails and documents.
• Travel Arrangements: Arrange and manage complex travel itineraries, including flights, accommodation, and transportation, anticipating potential issues and providing solutions.
• Task Management: Prioritize and manage the client's to-do list, ensuring deadlines are met and tasks are completed efficiently. Follow up on outstanding items.
• Record Keeping: Maintain organized and accurate records, both physical and digital, including contact lists, important documents, and expense reports.

• Preparing reports and presentations.
• Conducting research and gathering information.
• Managing personal errands for the client (if required).
• Assisting with special projects as assigned.
• Maintaining confidentiality and discretion.

• Proven experience (2+ years) as an Executive Assistant or similar role, preferably supporting C-level executives.
• Excellent communication skills, both written and verbal, in English. (Neutral accent preferred).     
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).     
• Experience using online collaboration tools (e.g., Slack, Asana, Trello) is a plus.
• Ability to work independently and proactively, taking initiative and anticipating needs.
• Experience working with international clients, particularly Australian clients, is highly advantageous.
• Must be comfortable working remotely and have a reliable internet connection.