Our client is seeking a Executive Assistant to provide high-level administrative, coordination, and operational support to senior leadership, ensuring efficiency, discretion, and seamless day-to-day operations.

Key Responsibilities

• Provide full administrative and executive support, managing daily priorities, schedules, and commitments
• Serve as a key point of coordination between senior leadership and internal teams, clients, partners, and external stakeholders
• Manage and filter correspondence, emails, and communications, ensuring timely follow-ups and responses
• Oversee complex calendar management, aligning meetings with business priorities
• Coordinate internal and external meetings, prepare agendas, and ensure required materials are ready in advance
• Track action points, deadlines, and deliverables by coordinating with department heads
• Support preparation of reports, presentations, performance summaries, and management updates
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Maintain organized and structured filing systems for contracts, reports, and operational documents
• Support strategic initiatives, projects, and special assignments led by senior leadership
• Assist in planning and coordinating management meetings, business events, and company initiatives
• Identify opportunities to improve administrative processes and enhance operational efficiency
• Anticipate needs, proactively manage priorities, and flag urgent matters requiring immediate attention
• Support recruitment coordination by liaising with recruitment agencies and internal stakeholders
• Schedule and manage interviews, ensure smooth communication, and maintain accurate recruitment records

Qualifications & Experience

• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership
• Strong organizational and time-management skills with the ability to handle multiple priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Strong coordination and stakeholder management abilities
• Proficiency in preparing reports, presentations, and maintaining structured documentation
• Ability to work independently, anticipate needs, and solve problems proactively

If you’re highly organized, detail-oriented, and excel at supporting senior leaders with professionalism and discretion, we’d love to hear from you.