_{26th August, 2025}

Our client is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders, ensuring seamless operations across schedules, travel, meetings, and events. This role requires someone proactive, detail-oriented, and able to handle multiple priorities with discretion and efficiency.

Key Responsibilities

• Manage meeting requests with internal and external parties, ensuring proper line-ups and smooth execution.
• Proactively oversee diaries, identify potential conflicts, and resolve scheduling issues.
• Book rooms, resources, and coordinate logistics for meetings.
• Arrange travel itineraries, flights, ground transport, hotels, and visas in line with policy and budget.
• Liaise with travel agents and charter flight companies when required.
• Ensure accurate cost coding, approvals, and compliance with company policies.
• Coordinate recruitment-related activities including scheduling interviews, liaising with agencies, and collating feedback.
• Prepare, print, and bind presentations and documents to professional standards.
• Support company events planning and execution.
• Process expenses, credit card reconciliations, and ensure timely invoice payments.
• Provide out-of-hours support to the team when necessary and cover colleagues during absences.
• Assist with team and office activities as needed.

Requirements

• Proven experience as an Executive Assistant or in a similar role within investment, corporate, or professional services environments.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and ability to anticipate needs.
• Proficiency in MS Office Suite and expense/travel management platforms.
• Exceptional communication and interpersonal skills.
• Ability to work with discretion, confidentiality, and professionalism.

If you’re a proactive professional with strong organizational skills who thrives on supporting leaders and keeping operations seamless, we’d love to hear from you.

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