_{03rd February, 2026}

Full Job Description
This is an excellent opportunity for individuals who value accuracy, care, and process-driven work to contribute to the preservation and public access of important State records. In this role, you will support the retrieval and return of archival files and volumes, many of which are fragile and up to 100 years old, ensuring materials are handled respectfully and delivered accurately.
  
Location: Onsite – Warehouse & Reading Room (same building)
Contract End Date: 30 June 2026
Positions Available: 3
Working Hours: 7 hours per day (35 hours per week) |Kingswood Location
Working Arrangement: 100% onsite

  
About the Role
A State Government department is seeking Archive Administrators to support day-to-day archival retrieval operations. The role focuses on the careful and accurate retrieval of records, rather than bulk or high-speed picking, to meet public access and service expectations.
You will work both independently and collaboratively with the Archive team and Reading Room staff to ensure timely and accurate delivery of materials.
  
Key Responsibilities

• Retrieve and return archival files and volumes from warehouse shelving
• Transport items via trolley to the public Reading Room
• Handle fragile and historical records with care and precision
• Use handheld scanning devices and in-house warehousing systems
• Print retrieval traces, download them to scanners, and update system records
• Meet service expectations, including an average 1-hour turnaround time
• Follow defined processes and procedures to ensure accuracy and compliance

  
Skills and Experience

• Strong attention to detail and accuracy
• Ability to handle materials carefully and follow strict processes
• Reliability, consistency, and a strong work ethic
• Comfort with physical work, including regular walking and manual handling
• Basic computer and data entry skills
• Ability to learn and use in-house systems and scanning technology

Experience in archives, records management, libraries, museums, or warehouse environments is desirable but not essential.
  
Additional Information

• Fully air-conditioned warehouse environment
• Manual handling of items up to approximately 7kg per box
• Use of ladders and auto pickers (no forklift licence required)
• Full training provided on systems and retrieval processes
• Face-to-face interviews preferred, including a site walkthrough

Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.
Only shortlisted candidates will be contacted.
Applications received after the due date may be considered for similar roles.
  

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