_{16th January, 2026}

This is a unique opportunity to provide trusted, high-level support to a senior executive within a dynamic and purpose-driven organisation. In this role, you will be at the centre of decision-making, using your exceptional diary management, coordination, and stakeholder engagement skills to enable executive effectiveness and operational excellence. If you are discreet, proactive, and enjoy managing complexity with confidence, this role offers meaningful exposure, variety, and the chance to make a real difference.

Role Purpose: The Executive Assistant provides high-level administrative and executive support to the Executive Director, Operational, Performance and Improvement Branch. The role is critical to ensuring the smooth and efficient operation of the executive function by managing administrative processes, coordinating schedules, and liaising with internal stakeholders.
A key focus of this role is complex diary management, meeting coordination, and travel and logistical arrangements.

• Short term contract - Start ASAP - 31 March 2026 possible extension
• $350-$450/day + super
• Working arrangement: Hybrid
• Office location: Milsons Point
• 8 max hrs a day, 40 hrs per week (no overtime will be paid – Less than 6 hours will be a half day) – if daily 

Key Accountabilities

• Provide professional, high-level administrative and executive support to enable the effective management of the Executive Director’s operational responsibilities.
• Manage and coordinate the Executive Director’s diary, including competing priorities, meeting requests, travel arrangements, and related logistics.
• Monitor and manage email and telephone communications, ensuring timely responses and appropriate escalation.
• Organise and support meetings and conferences, including venue bookings, invitations, agenda preparation, and collation of supporting documentation.
• Arrange travel bookings, catering, and related logistical requirements (including lunches and off-site meetings).
• Exercise sound judgement, discretion, and confidentiality when handling sensitive, confidential, or politically sensitive matters.
• Liaise effectively with internal stakeholders to support operational efficiency and executive outcomes.

Key Challenges

• Managing a high volume of work with competing priorities and tight deadlines.
• Maintaining a high level of accuracy, attention to detail, and confidentiality in a fast-paced executive environment.
• Balancing responsiveness with effective prioritisation of executive requests.

Skills, Experience and Qualifications Mandatory

• Demonstrated experience in administration and executive support roles.
• Strong diary management, coordination, and organisational skills.
• High level of discretion and professionalism when handling sensitive information.
• Excellent communication skills, both written and verbal.
• Proven ability to manage competing priorities and deadlines.

Preferred

• Experience supporting an executive-level leader, preferably in the public sector, though private sector experience is also valued.
• Familiarity with complex organisational environments and governance processes.

Experience

• Experience commensurate with providing high-level executive support (no minimum years specified).

Stakeholder Engagement

• Internal stakeholders only, including senior leaders and business unit staff.

If you have the expert Executive Assistant skills and Government experience to thrive in this role, we encourage you to apply now and join our team delivering this exciting project.

Hayley Coombs
E: hayley@indigeco.com.au

**Aboriginal and Torres Strait Islander candidates strongly encouraged to apply.
  
Only shortlisted candidates will be contacted.

 "Indigeco Acknowledges the Traditional Custodians of country throughout Australia and Recognise our Brothers & Sisters Connection to Land, Waters and Community. We pay our Respects to our Brothers & Sisters our Culture & to our Elders past, present & future".

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