_{08th April, 2026}

Nationality: Omani
Job Summary:
We are seeking a highly professional, organized, and forward-thinking Executive Personal Assistant to provide comprehensive administrative and strategic support to the CEO. This role requires exceptional communication skills, advanced organizational capabilities, and the ability to manage confidential matters with the highest level of discretion. The ideal candidate will thrive in a dynamic environment, demonstrate strong initiative, and serve as a key liaison between the executive office, internal teams, and external stakeholders.
 
Key Responsibilities

Executive Support & Coordination

• Manage and optimize the CEO's daily calendar, ensuring all priorities, meetings, and deadlines are effectively coordinated.
• Balance strategic commitments, internal obligations, and external engagements with sound judgment and foresight.
• Prepare detailed meeting materials, including agendas, briefing notes, talking points, reports, and presentations.
• Ensure meeting outcomes are documented and that follow-up actions are delegated and completed on schedule.
• Serve as the primary point of contact for all communication directed to the CEO, filtering and prioritizing requests with professionalism.
• Screen and manage emails, phone calls, and correspondence, responding on behalf of the CEO when appropriate.
• Coordinate high-level meetings, board sessions, offsite leadership retreats, and strategic workshops.
• Maintain awareness of key deadlines, milestones, and organizational priorities to proactively anticipate executive needs.
• Support the CEO preparation for conferences, public engagements, media interviews, and investor/partner meetings.
• Draft and edit confidential memos, speeches, proposals, and executive-level communications.
• Manage sensitive assignments and urgent requests requiring executive-level attention.
• Uphold absolute confidentiality, professionalism, and composure in all interactions.

Team Assisting & Follow-Up

• Support internal departments in executing tasks assigned by the CEO
• Track the progress of key projects and ensure timely submission of deliverables.
• Maintain consistent communication between the executive office and team leaders.
• Follow up on assigned tasks and deadlines, ensuring action items are implemented.
• Assist in organizing team documentation, meetings, shared calendars, and coordination activities.
• Facilitate effective communication flow across departments to support organizational efficiency.

Strategic & Confidential Responsibilities

• Prepare executive-level reports and analytical summaries to support strategic decision-making.
• Conduct research, gather data, and compile insights for business initiatives and presentations.
• Handle confidential information with the highest level of integrity and security.
• Support the CEO with strategic planning activities, including tracking KPIs, milestones, and initiatives.
• Manage confidential files, contracts, and sensitive documents.

Communication & Stakeholder Engagement

• Liaise professionally with board members, senior leaders, partners, government entities, and VIPs.
• Draft clear, professional communication on behalf of the CEO.
• Create strong internal relationships to support collaboration and information flow.
• Represent the executive office with credibility, professionalism, and discretion.

Operational, Administrative & Travel Management

• Organize international and domestic travel, including flights, accommodation, visas, and logistical arrangements.
• Prepare travel itineraries and ensure all supporting documents are ready.
• Manage expense reports, reimbursements, and financial documentation.
• Maintain filing systems, confidential records, and digital organization.
• Handle personal tasks for the CEO as required.

Qualifications & Skills

• 5-8  years of proven experience as a Personal Assistant or Executive Assistant supporting senior executives.
• Bachelor's degree preferred (Business Administration or a related discipline).
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities with excellent attention to detail.
• High level of discretion, professionalism, and integrity.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern business productivity tools.
• Ability to work under pressure, manage competing priorities, and adapt quickly.
• Proactive mindset with the ability to anticipate needs and solve problems efficiently.

Note: We thank all applicants for their interest, however only those candidates who are shortlisted will be contacted

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