Job Title: Site Administrator
Location: South Dublin (Site-Based)
Position Type: Full-Time, Permanent
Salary Range: €40,000 - €50,000
15th October, 2026
Job Title: Site Administrator Location: South Dublin (Site-Based)
Position Type: Full-Time, Permanent Salary Range: €40,000 – €50,000 (Depending on experience)
We are seeking a Site Administrator for A leading residential and commercial building developer dedicated to shaping high-quality communities across Dublin. With a growing portfolio of luxury and large-scale developments in South Dublin, we pride ourselves on a collaborative team culture, innovation, and high standards of excellence.
The Site Administrator will manage day-to-day administrative operations on a busy live construction project. Reporting directly to the Contracts Manager and Site Manager, the successful candidate will streamline on-site paperwork, coordinate project databases, manage safety documentation, and facilitate smooth communication between sub-contractors, suppliers, and the head office.
Key Responsibilities
Document Control & Database Management: Manage, track, and record all general site correspondence and engineering documents on company databases or construction management software (e.g., Procore / BC(A)R systems).
Site Logistics Support: Oversee the administration of onsite labor registers, plant hire registers, and incoming materials. Track weekly material delivery dockets and check against invoices.
Health & Safety Compliance: Assist the onsite Health & Safety Officer. Collect, log, and file sub-contractor safety documentation, insurance certificates, and training records. Coordinate onsite visitor logbooks and initial site induction paperwork.
Commercial & Procurement Admin: Assist the onsite Quantity Surveyor (QS) with recording delivery tickets, monitoring waste skip controls, and managing tool sign-out registries.
Daily Office Operations: Manage the temporary site office, including tracking and ordering stationery, PPE supplies, site signage, and cleaning provisions.
Team Coordination: Attend site progress meetings, take comprehensive meeting minutes, and distribute action points to the wider development team.
Requirements & Qualifications
Experience: Minimum of 2–3 years of experience in a fast-paced administrative role. Prior experience working onsite or with an Irish construction company / building developer is highly beneficial.
Software Skills: High proficiency in MS Office (particularly Excel). Prior experience utilizing specialized construction platforms like Procore or Document Control systems is a distinct advantage.
Core Competencies: Exceptional organizational and multitasking skills with fine attention to detail. Proven ability to prioritize strict workloads in a dynamic environment.
Communication: Confident communicator capable of professionally engaging with trade personnel, sub-contractors, corporate management, and design teams.
Logistics: As this is a live site-based position in South Dublin, access to reliable transport is preferable, though some sites are fully accessible via public transport.