Grand Bay, AL
Administrative Assistant (Part-Time)
Mason Hills Farm
Position Summary
The Administrative Assistant is responsible for maintaining USDA documentation,
organizing operational paperwork, and supporting internal recordkeeping systems. This role ensures regulatory compliance documentation is completed accurately and maintained according to established standards.
This is a detail-oriented position focused on consistency, organization, and reliability.
The role does not include bookkeeping or supervisory responsibilities.
Pay: $15/hour
Schedule: Part-time
Required Availability: Monday-Friday, 7:00 AM-12:00 PM
Supervision: No supervisory responsibilities
Core Responsibilities
USDA Documentation & Compliance Support
· Maintain daily USDA paperwork and logs
· Ensure required forms are completed accurately and on time
· Verify documentation aligns with operational activities
· Organize and file inspection-related records
· Maintain orderly, audit-ready documentation systems
Filing & Records Management
· Organize physical and digital files
· Maintain structured filing systems
· Ensure documents are properly labeled and stored
· Retrieve records as requested by leadership or inspectors
Administrative Support
· Assist with document preparation and formatting
· Track required compliance forms and deadlines
· Support internal SOP documentation updates
· Maintain organized office workspace
Requirements
· Reliable attendance and punctuality (must be present when first employees arrive)
· Strong attention to detail
· Ability to follow structured processes consistently
· Comfortable handling regulatory documentation
· Basic computer skills (email, document management, spreadsheets)
· Strong organizational skills Preferred (Not Required)
· Experience in a regulated environment (USDA, food production, manufacturing)
· Prior administrative or office support experience
· Familiarity with compliance documentation systems
Role Expectations
This role is focused on precision and consistency. The ideal candidate is:
· Detail-oriented
· Organized
· Dependable
· Process-driven
· Comfortable working independently
This position does not include bookkeeping, payroll, financial management, or
supervisory duties.