_{12th November, 2026}

Key Responsibilities

• Coordinate proposal and RFP activities, ensuring deadlines, deliverables, and required information are organized and completed on schedule.
• Monitor project timelines, track outstanding items, and manage questions, assignments, approvals, and follow-up activities.
• Gather, organize, and maintain supporting documentation, reference materials, and proposal content.
• Assist with preparing, assembling, editing, and formatting professional proposal submissions and related materials.
• Proactively communicate with internal teams and contributors to obtain necessary information and keep projects moving forward.
• Provide administrative, organizational, and project coordination support to the Proposals team.
• Maintain accurate records and ensure proposal materials are complete, consistent, and readily accessible.

Ideal Candidate

• Exceptionally organized and detail-oriented, with a strong commitment to accuracy and quality.
• Resourceful and proactive, with the confidence to follow up with multiple departments and track down information as needed.
• Able to manage competing priorities, coordinate multiple projects, and consistently meet deadlines.
• Strong written and verbal communication skills, with the ability to communicate professionally across all levels of an organization.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• Previous experience in proposal coordination, RFP preparation, project coordination, or administrative support is beneficial but not required.
• Dependable, adaptable, and comfortable working in a fast-paced, deadline-driven environment.

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