06th October, 2025
Role Summary
The P2P Executive is responsible for executing end-to-end Procure-to-Pay (P2P) processes within the Global Business Services (GBS) framework, including invoice processing, vendor payments, T&E management, reconciliations, and reporting. This role ensures compliance with internal policies, SOX/internal controls, and statutory requirements, while delivering accurate, timely, and efficient P2P services to internal and external stakeholders.
The role requires strong domain expertise in Accounts Payable operations, including intercompany processing, GR/IR management, and vendor reconciliations. The P2P Executive also supports audits, month-end close activities, and continuous improvement initiatives.
Role Responsibilities
Invoice & Expense Processing
- Verify that invoices comply with standard policies, tax rules, and procedures before posting.
- Process supplier invoices (2-way/3-way match), T&E claims, prepayments, and follow up on prepaid invoices.
- Manage intercompany invoice processing, ensuring alignment between entities.
- Conduct GR/IR (Goods Receipt vs. Invoice Receipt) checks and reconciliations.
- Ensure timely posting and monitoring of accruals, provisions, and other AP adjustments.
Payments & Vendor Management
- Prepare and execute timely payment runs, validate payment batches, and coordinate with Treasury.
- Maintain accurate vendor master data and records.
- Perform vendor reconciliations, including AR (Accounts Receivable) vs. AP matching, ensuring resolution of discrepancies.
- Monitor vendor accounts to prevent late payments and ensure compliance with agreed terms.
- Build and maintain strong supplier relationships to support business continuity.
Closing, Controls & Reporting
- Assist in AP subledger closure and other month-end, quarter-end, and year-end activities.
- Support reconciliation and reporting activities across AP, T&E, and intercompany accounts.
- Conduct monthly controls, accruals, and reporting to ensure accuracy and audit readiness.
- Provide supporting schedules and documentation for internal and external audits.
- Apply deep domain knowledge of AP operations to maintain compliance with SOX, internal controls, and transactional finance policies.
Query Resolution & Stakeholder Support
- Respond to and resolve inquiries from internal and external stakeholders regarding invoices, payments, and T&E audits.
- Answer or escalate concerns and queries in a timely manner, ensuring SLA compliance.
- Act as first point of contact for vendor and internal queries, driving resolution and stakeholder satisfaction.
- Collaborate with Procurement, Finance, and cross-functional teams to resolve discrepancies and process bottlenecks.
Continuous Improvement & Flexibility
- Identify inefficiencies and recommend automation, standardization, and process enhancements.
- Document processes through SOPs/DTPs and contribute to knowledge sharing and training.
- Support ERP enhancements, process transitions, and P2P transformation initiatives.
- Demonstrate flexibility in work timings to support global operations and time-sensitive deliverables.
Knowledge, Skills and Experience Required
Technical Requirements:
- 2-3 years of experience.
- Diploma/ACCA Level 1.
- Expertise in P2P processes, including vendor management, invoice processing, and payment execution.
- Proficiency in SAP is essential.
- Experience with Microsoft Office Suite, particularly Excel.
- Strong attention to detail and organizational skills.
- Strong leadership and people management skills.
- Excellent communication skills, both written and verbal.
- Prior experience with working with countries in Africa/Europe would be advantageous.
- Fluent spoken and written French.
Behavioural Requirements - Ability to handle customer escalations with a solution-driven approach.
- Self-motivated.
- Ability to work effectively both independently and as part of a team.
- Strong analytical and problem-solving skills.
- High level of integrity and professionalism when dealing with sensitive information.
- Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
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