02nd June, 2025
Who is our client?
Our Client is a newly established support services Company that has been formed to better support and strengthen their long-standing Mauritian based business as well as other global finance operations across their Enterprise.
Role Overview
The Vendor Master Data Management (VMDM) Specialist reports to Procurement Operations Manager and is accountable for Vendor Qualification & Onboarding, Vendor Master Data Management in the ERP system and Vendor Risk and Compliance Reporting & Management. Individual in this position will work closely with Procurement Leadership team as well as Finance and Accounting teams to improve Vendor data quality and support proactive management of Supply chain risks through vendor risk monitoring. This is a new role and an exciting opportunity to broaden your Procurement and Supply Chain knowledge and apply it in a very dynamic environment across a diverse set of stakeholders.
Typical responsibilities will include:
1. Vendor Qualification & Onboarding
- Manage the vendor onboarding process for new vendors, including full vendor qualification, completing the restricted party screening, vendor financial analysis and information security screening, in collaboration with the Information security team.
- Monitor compliance of existing vendors with the qualification criteria and maintain current vendor status.
- Setup and maintain vendor master in the financial (ERP) systems, working in collaboration with Finance.
- Assist vendors in completing the onboarding requirements, supporting vendors and category managers in ensuring vendors are onboarded on time.
- Track and communicate vendor onboarding status to Category and purchasing teams.
- Manage the vendor onboarding tool and function as gatekeeper for vendor onboarding.
- Manage the vendor onboarding policy and standard and ensure compliance with the policy.
- Communication with incumbent and prospective vendors, during the onboarding process or vendor evaluations.
2. Vendor Master Data Management - Define best practices, implement, and enforce standardized naming conventions and data formats for consistency and vendor data normalization.
- Conduct thorough analysis and validation of vendor data to ensure accuracy and completeness.
- Collaborate with cross-functional teams to integrate VMDM processes with Enterprise Resource Planning (ERP) systems.
- Ensure that vendor data is standardized to meet spend analytics requirements.
- Perform regular audits on vendor records to identify and rectify discrepancies and duplicates.
- Automate and optimize VMDM workflows to enhance efficiency and reduce manual errors.
- Collaborate with vendors to obtain and validate critical information, ensuring ongoing data accuracy.
- Provide training and support to internal teams regarding VMDM best practices and procedures.
- Generate reports and analytics on vendor data quality and compliance for management review.
- Contribute to continuous improvement initiatives to enhance overall procurement processes.
3. Vendor Risk & Compliance Management - Support Vendor Risk and Compliance Manager in developing Vendor risk & compliance reports.
- Maintain vendor risk and compliance ratings and communicate proactively any emerging risks.
- Monitor critical business changes and risks for business critical and strategic suppliers.
- Provide training and support to internal teams on Vendor Risk & compliance management.
- Contribute to continuous improvement initiatives to enhance overall procurement processes.
What makes a great candidate? Education
Bachelor's degree in supply chain, business or logistics is required, advanced degree is a plus.
Experience
5-7 years in procurement or related field, demonstrated analytics experience.
Certifications (Preferred but not required)
ISM or equivalent.
Industry Exposure
Experience in fast-paced industries such as Technology, Retail, FMCG, Manufacturing, or Financial Services is preferred.
Technical Skills
Proficiency in ERP & e-Sourcing systems
Vendor Onboarding & Qualification
Deep knowledge of end-to-end vendor onboarding, risk screening, and systems like Rapid Ratings & Interos.
Systems & Tools Expertise
Experienced with onboarding platforms (e.g., Coupa, SAP) and MDM tools like SAP MDG, Microsoft MDS, and D-365.
Process Optimization
Strong process orientation with experience in mapping and improving workflows using tools like Visio and iGrafx.
Stakeholder Coordination
Skilled at collaborating across functions in fast-paced environments with a strong customer focus.
Analytical & Technical Proficiency
Solid analytical mindset with advanced proficiency in MS Office and data handling.
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